Who should issue a labor book. How to issue an employment book to the employee who first concludes an employment contract. If the employer is an individual entrepreneur

Each employee when enrolling in the staff or organization faces such a procedure as an execution of an employment record.

In this document, all the data on where the person worked as long as long as long was. The design of the employment record is first begins with its extradition by the employer. Then, at each next company (when changing the places of work), the necessary entries are made to the document.

Structure and content of the employment record

This document accompanies a person throughout his work life. Based on its records, it can be concluded about the formation of a specialist, his skills and experience. In addition, the procedure for issuing an employment record implies the placement of information on awards, promotions or disciplinary claims that were applied to the employee.

It should be noted that the workbook is carried out only by an employee of the personnel department or the employee of the enterprise on which the appropriate functions are assigned. At the same time, all new records in the document owner of the book should be notified.

How workbooks and blanks for them are stored

For working books, the state issues special forms. They enter enterprises and stored in compliance with rather strict order:

• The storage location should be a firewall.
• The employer is obliged to ensure the safety and integrity of the forms. Therefore, the cabinet is stored on the key, and only employees who have the right to work with labor books receive access to it.
• The extradition of the forms is carried out with parallel making appropriate records in the reporting documentation.

Design and issuance of a document

In agreement with the legislation of the Russian Federation, a person cannot buy a workbook forms. They are provided directly to companies or employers who have the status of an individual entrepreneur.

When an employee appears in the state, for which this place of work has become the first, the employer must take care of the issuance of the necessary document to it. The design of the new workbook refers to the duties of the staff of the personnel department (or other authorized person).

Procedure for accounting for labor books

Actions that produce employees of the personnel department with empty forms and documents belonging to employees of the enterprise are recorded at the receiving book. It should be indicated here who, to whom and on what grounds paper are transmitted (if you need to execute the workbook, give the liner or you need to be stored). Inserts are additional pages for those working books that turned out to be completely filled. Their maintenance is subject to the same standards. So that the liner was recognized as a full-fledged part of the document, he must be sewn into the employment record.

By issuing a book accounting book on the movement of labor and insertions to them, you should take care of its firmware and sealing.

Why make up an employment record

The document confirming the experience and qualifications of the employee may be of great importance at the interview stage. Many employers prefer to study it in parallel with the conduct of oral interviews. Further, when the employment record is executed, it reflects all significant changes that accompany the employment of the employee:

• Reception for a specific position.
• Transfer to another department.
• Raising or decrease.
• Changing status (for example, transferring a contract soldier to work on an indefinite employment contract or the inclusion of a partner in the number of permanent employees).
• Awards and promotion.
• Disciplinary recovery that served as the basis for removal from office.
• Dismissal.

There are such work activities that may not be reflected in the employment record (for example, the performance of some part-time works). An employee should be aware that he has the right to ask the manager about making this data into his document. The employer cannot refuse him in this.

While the original employment record is kept in the enterprise, he is not issued to the employee. However, there may be a situation where a person needs to confirm the fact of his employment or demonstrate a list of enterprises in which he worked. Then an extract from the document or a full copy can be created.

The correct design of the employment record gives a person the right to receive a pension certificate. Accuting pension payments, the Insurance Fund studies the information specified in labor.

Among other things, information about the work of man is needed for registration of a passport. For some categories of employees, travel abroad may be prohibited due to the danger of disclosing secret information.

Labor paperwork: Rules and timing

Regardless of whether a new labor book is raised or recorded in the existing, employers require certain documents from future employees:

• Certificate of identity (passport).
• Certificate of education or diploma.
• Certificates of listened courses (if any).
• Military ID (for military-rich citizens).
• Certificate of marriage (if the result was replaced by the name).

The deadline for making an employment record at the admission of a person to work is limited by law. It makes up not more than five days from the moment the employee has begun to fulfill labor duties.

If the employer violates this period, he should prepare for legal consequences. It is relevant absolutely for all workers, even for those who have not achieved majority.

In agreement with the law, citizens may be employed from the 14th age. True, in this case, they must provide a letter from parents or guardian with a permit for labor activities.

Copies of labor books

If the document was lost or spoiled, the employee may require an employer to issue a new one.

To do this, he should write an application for registration of an employment record. It indicates the cause of the absence of a document. It should be noted that the same application serves as the basis for issuing a person in the first place of man.

Bases for records

Registration of the Labor Book For the first time (the sample of the title page is located below) includes filling the graph concerning personal information about a person.

To this end, the personnel officer uses documents provided to him. In other cases, before in the employment book, this or that entry appears, the head publishes the corresponding order.

If we are talking about acceptance of an enterprise or about the transfer of an employee to another department, then the personnel officer has seven days to make an employment entry. When dismissal, the document is drawn up on the day of the order of the order and is given to the owner.

Despite the fact that in the order indicate all the detailed information on the reception or translation (with the presence of a test period and other parts), this information does not affect the design of the employment record. Sample of credible data:

• Hired.
• Translated to another position.
• Assigned qualifications, a tariff mesh, a discharge (which specifically).
• Awarded, encouraged.
• Dismissed.

That is, only the cause of the recording and date of the order should be given. Any example of the workbook is freely available, illustrates just such a principle of filling out a graph of the document.

Grammar nuances

According to the legislation, the dates in labor are required to indicate only Arabic digits.

The same applies to the assignment of ordinal numbers: each new record has its own number, starting with the one that was made when the workbook was issued for the first time, and ending with the registration of dismissal from the last place of work.

All information should be represented as fully as possible, that is, the personnel officer cannot reduce words.

Correction and error correction in the document

Natural phenomenon when conducting any documentation makes mistakes. They can be associated with the use of unreliable sources of information (outdated data, lack of complete information) or have a mechanical character (typos, and grammatical errors).

To correct the revealed error, the personnel department worker can use in several ways:

1. Crouching the wrong word and writing the new one or below the string.
2. Making a new entry that cancels the wrong.

If the employee changed the surname or received a new profession, it means that the information indicated on the title page of labor should be changed. This is performed by overclocking (first method). In parallel on the inside of the cover, the name and number of the document, which has become a reason for change, put a signature of a person who has made data and printing a company.

If the execution of an employment recorder when taking a job is accompanied by the detection of errors in conducting a document made in the previous enterprise, their correction is possible by a company employee who takes an employee to his staff. This procedure is as follows:

1. Make a new entry and assign the number next in order.
2. Specify the date when the correction is performed.
3. They write the phrase "Record number is invalid".
4. Implement the right information.
5. They give the number of an order that served as the basis for the wrong entry.

Reflection of workshop work

Registration of the workbook of the Director - a mandatory procedure for all enterprises, regardless of the form of ownership, because on the basis of the records made, a pension certificate will be issued. The procedure for maintaining this document for the manager is characterized by specific nuances and is more difficult than the design of the employment record when admission to the work of middle and low links. In most cases, the director can make all the necessary records.

Issuing an employment book after the dismissal of the employee

When an employee for one reason or another is fired from the enterprise, he returned to his document. Registration of an employment record (sample is proposed below), when the employee is dismissal, implies an entry containing the cause of the care, as well as the number of the appropriate order.

Formulating the reason, the employer must use the examples given in TC (at their own request, by agreement of the parties, during the liquidation of the enterprise). The most common cause becomes dismissal at your own request, the design of the employment record in this case is governed by standard requirements.

The document of the employee is issued within three days after the end of its last working day. In cases where the employer cannot give a document to the former subordinate due to its absence, it should be sent to the home address of the employee, a registered letter with notice. If a person gave written consent, the workbook can be sent to him by mail. The same procedure is observed if the employee died, and the document must be transferred to his relatives.

In situations where the document is not taken, the enterprise retains it for two years (in the personnel department, but not with other books). Then he is transferred to the archive for 50 years, after which it is destroyed.

If the employer is an individual entrepreneur

Since 2006, individual employers have been obliged to make entries into labor books of their employees. Thus, their rights are equalized with those enjoying legal entities.

Taking on the work of a person who did not work before anywhere, an individual entrepreneur must provide him with a labor book (the value of which will be deducted from the first wage of the employee), as well as on time and correctly make all the necessary records in it.

Often such business entities prefer to hire part-time employees. In this case, they do nothing to labor, but they can give a certificate at the request of a person, and on its basis the record will be made at the main place of work.

When concluding an employment contract, the future worker in accordance with Article 65 of the Labor Code of the Russian Federation places a mandatory package of documents:

passport or other document certifying;

the labor book (except in cases where the employment contract is concluded for the first time or an employee comes to work on a part-time basis);

insurance certificate of state pension insurance;

military accounting documents - for military-ridden and persons subject to military service;

a document on education, the qualifications or availability of special knowledge - upon admission to work, requiring special knowledge or special training.

But, suppose it turned out that the employee has no employment record. But not because it is arranged to you on my first place of work, but because he, for example, lost it. What to do with a personnel specialist? He will have to start an employee a new labor book, because in Article 65 of the Labor Code of the Russian Federation after the October amendments, an additional paragraph was introduced directly indicating this.

Fragment of the document

This rate causes a lot of difficulties in personnel. The fact is that it is not clear what this "new" labor book will be a duplicate or a full-fledged document. Let's figure it out.

How we will issue a labor book

Before making amendments to the Labor Code of the Russian Federation, we all were guided by the rules for issuing employment records established in the Decree of the Government of the Russian Federation of April 16, 2003 No. 225 "On Labor Books".

Fragment of the document

That is, the next order was previously installed. Labor book was given only an employee accepted for the first time . If the workbook suffered or was lost, then in the prescribed manner, the employee was issued duplicate Labor book.

Now the employer is obliged to issue a new labor book in the event of its damage or loss. With the introduction of this requirement a number of problems appeared. The only condition that has been established is the employee must write a statement indicating the causes of the lack of an employment record when admission to work.

Guilty Actions

If the previous employer made your employee to record a labor book on the termination of the employment contract on the initiative of the employer due to the guilty actions of the employee, then it may be possible, with the employment to you, he will say that he has lost his labor book. And you can no longer be able to send it to the last employer for the design of a duplicate. You will have to have a new labor book.

In addition, earlier, when decorating a duplicate, the previous employer would submit an entry on the reason for the termination of the employment contract with the employee. It means that employees are no longer afraid of entering the employment record to terminate the employment contract on his guilty actions. At the same time, due to the fact that the Federal Law of January 21, 2007 came into force. 152-FZ "On Personal Data" at the employer finally lost the opportunity to request information about the employee at its last (or any other) employer.

Thus, the only option to protect the employer in this situation is to ask the employee to provide recommendations from previous places of work. At the same time, it is not necessary to forget the employer that the provision of the recommendation is the right, and not the obligation of the applicant in employment. Employer Even in the event of a refusal of an employee, the recommendations will not be able to refuse to refuse the employee at this basis.

Disqualification

A similar situation occurs in the event that an employee in the labor book recorded a disqualification of it with a certain job position. The worker will come to get to you, as the next employer, with a statement of loss of workbook.

At the same time, for the safety policy from the illegal acceptance of the employee, who was disqualified by the court decision and record to the employment record of which was not made, the employer could not simply, but is obliged to check when admission to work on disqualification.

Fragment of the document

The information contained in the register of disqualified persons is open to familiarize. Stakeholders are entitled to receive information from the register of disqualified persons in the form of discrections of specific disqualified persons.

When a employee has several labor books

Suppose the candidate will find a labor book and will come to you immediately with several instances to choose from. After all, from article 65 of the Labor Code of the Russian Federation, it can be concluded that, on the basis of a written statement, the employee may make it possible to make a new labor book at each new job place.

What of them need to be taken and what to make a record? It is advisable to make a record in one of the ledged books. But after all, all employment records will have to take, because according to the records made to the employment record, the employer will need to calculate the insurance experience to pay for sheets of disability. At the same time, if it turns out that the experience will be overlapped in several employment books, then for calculating the insurance experience, the employer will take into account only one period (Article 16 of the Federal Law of December 29, 2006 No. 255-FZ, paragraph 8 of the Order of the Ministry of Health and Social Development of the Russian Federation from February 6, 2006 No. 91).

Fragment of the document

When terminating the contract, the employer will be obliged to issue all employment records from an employee for storage under his signature.

... and several main jobs

Employees can now actually have several main jobs, issuing employment records at every workplace on the basis of the application. In the same way, the following employers will calculate the experience, because they will need to compare and not consider the periods of overlaying the experience, described above.

* * *

With adopted in October 2006, the amendments to the Labor Code of the Russian Federation and the change in legislation on payment of disability leaves, based on the calculation of the insurance experience, the importance of the workbook increased, but at the same time she stopped exist in a single copy! These changes put a lot of questions before practicing specialists, allowing the legislator in the coming years, canceling the Labor Institute in principle. But until the actual refusal of the employment record as a document confirming the employment experience of the employee, it is necessary to somehow come out of the complex situations in which many personnelists have now turned out to be. The author told how to cope with the most common of them.

Are there any features of the design of the employment record for persons taken to work for the first time?

There are some features.

According to Article 65 of the Labor Code of the Russian Federation at the conclusion of the employment contract for the first time, the employment record and the insurance certificate of state pension insurance are issued by the employer.

According to paragraph 8 of the Rules, the execution of an employment record manager, taken to work for the first time, is carried out by the employer in the presence of an employee No later than a week of employment.

The employer is obliged to constantly have the necessary number of workbook blanks and inserts into it (clause 44 of the rules).

As for the payment issued for the first time workbook, in accordance with clause 47 of the Rules when issuing an employer employee or a liner in it, the employer charges with it, the amount of which is determined by the amount of expenses for their acquisition, except in cases provided for in paragraphs 34 and 48 of the Rules.

In paragraph 34 of the rules, it is said about the mass loss of labor books by the employer, and in paragraph 48 on the case of incorrect primary filling of the employment record or insert into it, as well as about the case of their damage not for the fault of the employee. In these cases, exceptions, the costs of acquiring the forms of labor books and the inserts in them are an employer, not a worker.

Do I need to make a workbook on an employee who is employed with a trial period?

Regardless of whether the test is established or not, the employer (with the exception of employers - individuals who are not individual entrepreneurs) is obliged to make a labor book on an employee who has worked for more than five days, in the case when the employer has for an employee The main (Article 66 of the Labor Code of the Russian Federation). Moreover, by virtue of Article 65 of the Labor Code of the Russian Federation, at the conclusion of an employment contract for the first time, the employment book is issued by the employer.

The employee has entered into an agreement for the provision of services. He requires an entry about this work in the labor book. Should the employer do this?

Not. The workbook does not record work on civil law contracts.

According to Art.11 of the Labor Code of the Russian Federation "Labor laws and other acts containing labor law standards do not apply to the following persons (if in the manner established by this Code, they do not at the same time as employers or their representatives):

persons working on the basis of civil-law agreements. "

We accept the seller to work a worker who has not worked for a long time, and she cannot find a labor book. He said that "probably lost when moving to a new apartment." Is it possible to arrange a new labor book if the employer still wants to accept it?

In practice, this nuance is often missing from the type - that the legislator requires the mandatory availability of a written statement on behalf of which there is no workbook (indicating the cause of the lack of employment record).

The issuance of a new workbook without such a statement will be considered a violation of labor legislation.

In the above situation, the task of a person responsible for maintaining, storage, accounting and issuing labor books is to take such a statement from the employee. And then make a new labor book.

An example of the text part of the employee's statement about the issuance of a new employment book in connection with the loss

Please make me a new workbook due to the fact that I lost my workbook when moving to a new place of residence.

To obtain a non-new employment record, and a duplicate, a person who has lost its labor book can refer to the employer at the last place of work 1.

Woman takes a job by the seller. She is 30 years old, and she says that he has not worked anywhere before. Those. Our enterprise is her first workplace, and we must have a workbook to her. Due to the fact that the woman is already 30 years old and it is possible that it has already worked and hides the presence of an employment record for some reason, we fear that we are not the first to work, and the second book. How to be?

According to Part 4 of Article 65 of the Labor Code of the Russian Federation at the conclusion of the employment contract for the first time, the workbook is issued by the employer.

For your own tranquility, you can offer a worker to write a statement with a request to bring her a workbook in which she will indicate that he does not have a job for the first time and the employment record.

According to Part 5 of Article 65 of the Labor Code of the Russian Federation in the absence of a person who goes to work, a labor book in connection with its loss, damage or for a different reason, the employer must under the written statement of this person (indicating the reason for the absence of an employment record) to issue a new work Book.

An example of the text of the employee's statement about the issuance of a new employment book in connection with the work device for the first time

I ask me to make me a new workbook, since I first arrange to work, for the first time I conclude an employment contract, and I did not have a workbook.

The worker was employed on February 8. He did not like work and team, and the next day he had already filed a dismissal application. The employer agrees to dismiss him without working out two weeks. The record in the employment record has not yet been made. Do I need to contribute it in this situation?

According to Part 3 of Article 66 of the Labor Code of the Russian Federation "The employer (with the exception of employers - individuals who are not individual entrepreneurs) conducts employment records for each employee who has worked as over five daysIn the case when the work of this employer is for the main employee. "

Since the worker has not yet worked for five days, then, in our opinion, the lack of a record of this work in the employment record will not be a violation of legislation.

Is it possible to make a facsimile signature instead of the personnel signature of the personnel department of the personnel department?

Is an employer raise a fee for the establishment of new labor books, in what order is it done?

According to paragraph 47 of the rules, "When issuing an employee of an employment record or liner, the employer charges with it, the amount of which is determined by the amount of costs for their acquisition, except in cases provided for in paragraphs 34 and 48 of these Rules."

Paragraph 34 of the Rules speaks of cases of mass loss by the employer of labor books of workers as a result of emergency situations (environmental and man-made catastrophes, natural disasters, mass riots and other emergency circumstances).

And according to paragraph 48 of the rules, in the event of an incorrect primary filling of the employment record or insert into it, as well as if they are damaged, the cost of the employee is damaged by the employer.

We pay special attention to readers into two circumstances.

First, according to the rules, the employer charges fee for a new labor book when issuing An employee of the employment record (and not at its institution, as it would be logical in meaning). And the workbook as a general rule is issued on the day of termination of the employment contract (Part 4 of Article 84.1 of the Labor Code of the Russian Federation).

Secondly, the size of the fee for the labor book and the insert into it is determined by the amount of costs for their acquisition, and not "invented" by the employer.

Explanations of Rostruda

The editorial office of the electronic library "Package of Kadrovik" appealed to the Federal Service for Labor and Employment (Rostrud) with a request to explain on the issue:

"The employee who goes to work for the first time, bought the new workbook itself and brought him to the employer. Does the employer have the right to take a new workbook form from an employee and make a record in it? Or in this case, should the employer refuse to receive a form and make a new labor book to an employee from among the employer acquired? "

We received the following explanations of Rostruda (letter dated 08.12.2008 No. 2742-6-1) on this issue.

"In accordance with the rules for the management and storage of labor books, the manufacture of the Labor book forms and the provision of employers, approved by Decree of the Government of the Russian Federation dated 16.04.2003 No. 225, responsibility for organizing work on keeping, storing, accounting and issuing labor books and liners They are imposed on the employer.

The employer is obliged to constantly have the necessary number of workbook blanks and inserts into it.

Given the employer's adoption by the employer from a citizen who came to work for the first time, the workbook form for the subsequent maintenance does not comply with the above provisions of the current legislation. "

We complete a series of articles dedicated to the design of non-readable personnel documents in difficult situations (see Articles "and" "). Today we publish an article that will help the accountant to make personnel documents at various incidents with the employment record.

As you know, the workbook is a document in which the employee's labor path is recorded. It includes information about employment, translations, dismissal. The duty to reflect in the employment record all these situations lies on the employer. At the same time, the rules for making records into the employment record are fairly clearly regulated by law. But the speech in these rules is about standard situations. Life often turns out to be inventive.

Worker lost labor book

Consider the following situation: an employee who quit his job and having received a labor book, she loses safely. How to be an accountant of an organization in which such an employee came to work? First of all, it is necessary to require a statement of registration of a new employment record in connection with the loss (damage, damage, etc.). It is drawn up so:

to CEO
LLC Valentino
Skorokhodov D.B.
From the Call Center operator
Oakova E.P.

STATEMENT

Due to the fact that in the period before the conclusion of an employment contract with Valentino LLC, I lost my workbook, and on the basis of part 5 of article 65 of the Labor Code of the Russian Federation, I ask for a new labor book. I know that I must pay the cost of the workbook form.

Please note: such an application is already submitted by an employee, not a candidate for office. This means that you first need to conclude an employment contract with this face, despite the fact that there is no workbook on his hands.

After the head freezes this statement (if this is provided for by the document management system that established in the organization), and the employee will pay the value of the workbook form, the accountant can start filling. It should be borne in mind that in this case it is not about issuing a duplicate (paragraph 31 of the rules of conducting and storing labor books * approved by the Decree of the Government of the Russian Federation of 16.04.03 No. 225), but on the issuance of a new employment recorder in return (the last paragraph Art. 65 TK RF). So, no information about the total experience, etc. You do not need to make a book - it is filled in the same order as an employee entering the work for the first time.

The fact of the execution of the employee's statement will be confirmed by his own signature on the title page of the employment record. Therefore, you do not need to take a receipt from the employee about the issuance of a new workbook.

Worker found a loss

As can be seen, the situation with the loss of workbook is solved quite simple. Difficulties begin if the employee subsequently finds its labor book, wants to cancel a new book and receive an entry about his present work in the previous labor book.

Let's start with the fact that this incident law is not settled at all and, strictly speaking, the regulation does not require. After all, the employer has an employee's own statement, where he asks to give him a new labor book due to the loss of the previous one. For the Pension Rights of the employee, the presence of two labor books will not affect anyone - the experience will be counted both periods in the first workbook and the second. The legislation does not say that the receipt of a new book will automatically cancel the lost.

Finally, it is difficult to replace the labor book technically. The fact is that the organization should keep the book of accounting for the movement of labor books and inserts in them. And in this book, the new employee labor book was "lit up". Moreover, there is also a profit-expenditure book for accounting forms of workbook and liner into it. This book also reflects data on issuing a new employment book employee. It turns out that now it will be necessary to cancel the records, recognize the form of a new workbook invalid, to solve the issue with its payment, etc. In general, there are a lot of difficulties.

Therefore, our advice is to refuse the employee in his request to cancel the new employment record and making a record about this work in its former (once lost, and then found) book. At the same time, the employee should be explained that there are no negative consequences for him to have two labor books. And also you need to give him a certified copy of his application for registration of a new employment record (in case, if you need to explain to employers to employers, where the previous experience come from where the second workbook came from).

Duplicate for a former employee

We will continue the topic of lost labor books. In principle, an employee who after the dismissal suddenly found that his workbook "go somewhere", there is an alternative behavior described above. He can contact his former employer and demand to give him a duplicate employment record. According to clause 31 of the rules of conducting and storing labor books, the employer must issue this duplicate.

Obviously, the application for the issuance of a duplicate must be written:

Director Saragon LLC
Petrov N.I.
From Dubova E.N.

STATEMENT

In connection with the loss of the employment record, in the period after dismissal from the post of operator of the Call-center Saragon LLC and to employment to another place of work, on the basis of paragraph 31 of the rules for the conduct and storage of labor books, approved by the Decree of the Government of the Russian Federation of 16.04.2003 No. 225 , I ask you to give me a duplicate workbook. I know that I must pay the cost of the workbook form.

Based on this statement and documents available in the organization, the accountant must prepare a working book duplicate within 15 days. The order of the duplicate is registered in a fairly detailed in the legislation, so we will not stop on it. Let's just say that the accountant should clearly follow the letter of the law and put into duplicate only the information that are in the documents. No supplements, corrections, etc. It is impossible to do, even if the error (for example, in the article or paragraph of article) is obvious. Everything that is in the documents should be exactly the word in the word - transferred to duplicate - such is the law!

Do not forget when transferring a duplicate employee to take a receipt from it. You can do this directly on the statement - let the employee personally write (from below or on the back): "Duplicate workbook received personally," puts the number and signature.

Erroneous entries

Probably, each accountant, who had to face personnel work, knows that the records entered into the employment record by mistake can be corrected by recognizing them invalid. But for many, it turns out to be a surprise, according to which any worker, in the employment record of which there was an invalid record associated with dismissal or translation, may require the replacement of the employment record. Meanwhile, such a right is provided to an employee clause 33 rules for conducting and storing labor books.

Accordingly, if, for example, when dismissal, the employee will see in his employment book made by mistake (and recognized invalid) record about the transfer or dismissal - you agree, anyone happens and for errors no one is insured - he may ask to replace such a working book to duplicate . However, one oral request in this case is little - in paragraph 33 of the rules of conducting and storing labor books, it is explicitly referred to a written statement.

It can look like this, for example, so:

Director of CJSC VASK
Nurina P.S.
from senior economist
Durgilieva O.P.

STATEMENT

In connection with the presence in my workbook records on the dismissal, recognized as invalid, and on the basis of paragraph 33 of the rules of conducting and storing labor books, approved by the Decree of the Government of the Russian Federation of 16.04.2003 No. 225, please give me a duplicate workbook.

Please note that in this case the employee for direct indication in paragraph 48 of the rules and storage of labor books is not obliged to pay the cost of the form of the employment record.

The duplicate itself is drawn up on the basis of a "spoiled" employment record by postponement "Word for Word" into a new labor book of all available records (except, of course, those who served as the basis for issuing a duplicate). After registration of a duplicate, it needs to be issued to the employee simultaneously with the "spoiled" employment record. Do not forget to take a receipt from the employee in their receipt of the following content: "Duplicate workbook, as well as a labor book, in which there is an entry on the dismissal recognized as invalid, received. Number, signature.

* The full name of the document is the rules for maintaining and storing labor books, the manufacture of blanks of the workbook and the provision of employers.

The following functions are assigned to it:

it reflects information about the experience and experience of a person since its first employment before retirement;

allows you to find out why a person quit from the previous job;

contains information about the presence of awards for conscientious work

Only the personnel specialist can enter it. The title page is filled in the presence of the owner of the document. In confirmation of the correctness of the entered data, it puts its signature.

So, to make this document, you need to work.

How old can you get a job?

In any case, the employee will necessarily start the form.

To obtain it, it is necessary to write an application for registration of an employment book for the first time, the sample: "In connection with the conclusion of the employment contract for the first time, according to Part 4 of Article 65 of the Labor Code of the Russian Federation, I ask for a workbook."

How to get a blank book?

Each organization should acquire forms at its own expense, which are issued to employees with primary employment. Employment entry should be entered into a document no later than five working days, after a person went to work and began his duties.

Where are labor registration rules?

How to make a labor book correctly, you can learn from the legislative acts of the Russian Federation governing this issue. List them:

What documents are needed for forming a form?

For primary design, the following documents should be submitted to the enterprise personnel department:

Passport or birth certificate;

Diploma for education or a certificate from the school if a person is a student or a student.

These data are indicated on the title page of the document.

How to make a workbook for the first time sample

How should the form are issued?

Requirements for the work of the Labor Book are the following: Fill the form only in ink in blue or black. Arabic numbers are used when filling. Invalid reduction. And any information is made only on the basis of the official order.

What information is indicated on the title page?

The title page indicates the following information:

Date of Birth;

Education;

Specialty;

Date of completion.

At the bottom of the title page, the company's printing and the signature of the personnel officer is put. In the acquaintance with the records, the employee also puts its signature in the place allotted for this. On the next page, according to the Fill Filling Rules, an entry confirming the fact of employment is made.

What order is recorded records of work in the document?

The correct design of the employment record looks like this: in the first column, the recording number in order is prescribed, in the second date. Further indicates information about the adoption of a specific position. In the fourth column, the grounds for making a record are recorded. For example, an order for employment.

It is a shame of strict reporting, so after filling is registered in. It indicates the number and series of the document and information about the employee. The form is stored in the personnel department until the employee's dismissal.

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