For the last twenty years, or even more, we have all been conducting business correspondence by e-mail - and now in numerous instant messengers. At the same time, most often no one taught us the rules for writing letters - we ourselves developed some habits. The authors of the book "New Rules for Business Correspondence" analyze them, giving examples of letters - what is acceptable, what is not very. And at the same time they teach us to take care of the addressee.

Letters are a rather conservative form of communication, they have a well-established structure. When the recipient receives a letter, he expects to see:

1. Sender name
2. Email subject
3. Greetings
4. The essence of the conversation
5. Question or call
6. Signature
7. How to contact other than mail

These pieces usually follow each other in this order, so the recipient knows where to look for important things in the letter or a phone number to call the sender. If these expectations are violated, the letter will be more difficult to read: the addressee will have to spend time searching for information. Therefore, these pieces must be carefully arranged.

Sender name. By the name of the sender in the inbox list, the addressee must understand whether this letter is personal or not. This helps you decide if and when to read it. A letter looks personal when signed by a specific person.

The name of the company can be used to sign transactional letters - for example, order confirmation. If the letter is written by a person, the sender must contain his name.

Greetings. The greeting is written on a separate line with an exclamation point at the end. So it does not mix with the body of the letter.

The British and Americans put a comma after the greeting: Dear John, this is their tradition. We have an exclamation point. Of course, we will not stand to the death for this sign: if an expat interlocutor is offended by such treatment, it is better to do as he is more familiar with. After all, etiquette is needed in order for another person to be comfortable with us, and not to feel their own cultural superiority.

The essence of the conversation. Usually the essence of the conversation should be stated immediately after the greeting. There is no need for long eyeliners:

The exception is when the topic is new and complex for the reader. Then you have to make the introduction one paragraph long.

Question or call. A letter is difficult to answer unless it contains a specific question or request. It is good if they stand in a separate paragraph in order to quickly find them with their eyes.

Signature. In the signature, it is enough to write the name and position, if the position is important in this case. The postscript "respectfully" does not help, but does not interfere, except that it creates an additional sense of formalism. If there is no task to make the letter formal, "respectfully" can not be written.

How to contact. You can add another communication channel to the signature, for example, a phone or Telegram. So the reader can ask a quick question or call in case of fire. If we are not familiar, you can add the address of the site or page in social networks.

Removing everything unnecessary from letters is another way to take care of the recipient. What can usually be safely removed?

Privacy Notice- a formal unsubscribe from the legal department. If you can remove it, remove it. If lawyers forbid - well ...

The body of the forwarded message- when resending a message, the addressee receives a whole block of information: "Beginning of the forwarded message. Date. Sender. Subject. Recipient". Usually this information is inconveniently presented and not needed by the recipient. Instead, it’s better to just bring it up to date: “Lesha, the client wrote such a letter yesterday ...”

This message was checked for viruses by Kus antivirus- the recipient does not care how the letter is checked for viruses. But the antivirus company gets free advertising.

Office address in signature. If the interlocutor is going to come to our office, the address must be indicated in the subject of the letter. In addition, it would be nice to tell you how to get there: which gate to enter, where to the right, which archway, where is the iron door. If the person is not going to visit you, the address is not needed.

Sent from my iPhone X Pro 3000- it doesn't matter to the recipient what device he received the letter from, and often the signature looks like a panache. If this is written to justify typos and abbreviations, then it’s better to apologize in a human way at the beginning of the letter: “Sorry, I’m writing from the phone.” But usually no further warning is needed.

Taking care of the recipient is not only providing him with the necessary information, but also not downloading unnecessary information. Therefore, it is also often not necessary to repeat exactly the formal structure of the letter. For example, saying hello in every letter is superfluous, it is enough to say hello to a person once a day. It is not necessary to ask a question at the end each time, if in fact it is not needed. Look at an example: if you follow the rules too formally, the correspondence looks ridiculous.

If your question in a letter requires a long discussion, the history of correspondence appears - the text of all old letters is pulled into new ones. And here the question arises: is it necessary to save the history of correspondence or is it better to delete it?

If you delete the history, the letter will be neat: only important quotes from old correspondence will remain. This is normal if all participants in the correspondence are aware of the agreements: information from old letters is not needed. On the other hand, when there is a story, new people will quickly get up to speed.

Both options are suitable. The main thing is to follow the principle: make it convenient for the recipient.

In the above example, Natalya and Sergey are first involved in the correspondence. Natalia gives the task, it has all the details. Then they add Maria to the correspondence. If you delete the story, Maria will have to ask again.

You can also do this: delete the history of correspondence and save only key quotes, so that it would be convenient for Mary to complete the assignment. It will turn out like this:

Masha, prepare an application.
> Yes, I'm ready: this Friday, at 14:00, accepted.
> This is the village. Infostyle, 22nd km of Kievskoe sh.
> Client: Ludmila S., +7 903 123-45-67

The general principle: each time we think about what a person will need from a letter, and what will be superfluous. We delete the superfluous, we leave the important. This will require additional efforts, but it is in them that care for the recipient is manifested.

Another scenario is correspondence in which more than two people participate. The majority of such letters: take comments from the client into work, agree on the deadlines for the task, check and sign the contract, work out the complaint.

Most often, new people are connected to such correspondence, for whom it is important to preserve the context. If you leave separate quotes in the letters, the new participant will not understand the essence, you will have to ask again. It will be similar to the support service of a large bank, when one or another specialist solves your issue, and everyone has to tell everything all over again.

In our example, the client orders a souvenir. More and more people are joining the correspondence. The order was accepted by Svetlana, she found out the main things, connected the technologist Dmitry. Then they connected the purchasing manager Sofia.

Before Sofia, they had already discussed application methods, prices and customer expectations. If you delete the history, you will have to repeat the details again. If you leave it entirely, it will be difficult for Sophia to find what she needs among all the correspondence.

The best option is to leave only what Sofia needs to know for her task.

Next time, how to write a really polite letter.

QUOTE:

There was also the question of whether it is necessary to put a comma after the phrase ... that's when you are in a letter ... here, you finish the letter and write "Respectfully". And they asked me to bring, there, as it were, a theoretical justification. Here, I say right now comma is always included : "With respect - a comma - such and such." But, unfortunately, there is no theory on this matter, there is always a comma, and this is simply accepted.

Marina Koroleva in the program "We speak Russian" on the radio " Echo of Moscow» 29.06.2014

A COMMENT:

As always categorically, Marina Koroleva stated that after the expression (not the phrase!) “With respect” at the end of the letter, a comma is supposedly always put before the signature. She could not explain this “as if theoretically”, but refers to the fact that it is “simply accepted”.

If you put such a comma and "accepted", then not everyone and, I'm afraid, not those who should be taken as an example. However, I must admit that the problem is complex. The opinion of M. Koroleva is also shared by the Gramota.ru website:

Of course, Gramota.ru is a respected site, and we know that Ekho Moskvy journalists are friends with it. But it is still not the ultimate truth, references on this site are written by ordinary people who also make mistakes. And let me remind you that there are other people who are doing the same thing, for example, the Gramma.ru website. He is of the opposite opinion:

In this certificate, it was quite correctly noted that this comma was thoughtlessly transferred by our businessmen from the rules for writing letters to English language.

As for the theoretical justification for the absence of a comma, it just exists. Imagine that you wrote in a line: " Regards, Ivan". This spelling makes the name Ivan appeal, i.e. it turns out that it's not you - Ivan, but the one you are addressing. But after all, a signature is not an appeal, and the words “with respect” are not an introductory phrase. These words are an incomplete sentence, a fragment of the implied phrase: "Ivan wrote this letter with respect to you." By the way, “Respectfully” is not the only form of completing a letter; in the same way, without a comma before the signature, the phrases “With regards”, “With love”, “With Best wishes" etc.

And in order to finally dispel doubts, it is best to turn to authoritative sources. Such in this case will be the letters of undoubtedly educated people. Let me give you two examples first:

P.S. After the phrase "Sincerely" you can put a dash (because it replaces the implied words, for example, “wrote to you”) and a period. For example, Block wrote:

What can advise the compilers of the dictionary of the "great and mighty" Russian language, who know perfectly the rules of spelling and punctuation? Consider different aspects from all sides. Some, when answering the question of whether a comma is needed after “respectfully”, believe that yes, it is needed, since the phrase “respectfully” is an introductory construction.

But is it? Another thing is if, when resolving the issue: “In the phrase“ with respect, Ivan Ivanovich ”, is a comma needed?” the name Ivan Ivanovich would belong not to the sender, but to the recipient. In this case, separating the proper name with a comma would look quite reasonable. What to write after the comma? It already depends on the desire of the sender.

Did you know about it? In a business letter or document, do not put a dot after the signature. Here, the signature is an obligatory element - a requisite; it does not act as a complete sentence.

The exception is personal letters.

Signature in English letter

Always sincerely yours etc.

In addition, the following forms are used in correspondence: Yours truly / Yours very truly - With respect / Devoted to you (formally and officially) Truly yours / Very truly yours - With respect / Devoted to you (somewhat less formally, but also officially) Faithfully yours - Sincerely yours Cordially yours - Sincerely yours Best Regards - Regards / Best wishes (if the addressee is a colleague (close, not quite formal acquaintance) or friend) Best Wishes - With best wishes - subordinates usually turn to their superiors: Respectfully yours - C respect - informal style (for example, in letters to relatives or well-known people): Very cordially yours - Yours cordially / Yours Yours (always) faithfully - Always devoted to you / You Yours as always - Always yours / Your Lovingly yours - Loving you / you Yours truly - Betrayed to you / to you Your very sincere friend - Your / your sincere friend - in a letter to close friends and relatives: Yours with love - Loving you Your lovi ng son / daughter - Your loving son / daughter Your devoted niece - Your devoted niece : There is a difference to remember between Yours Sincerely and Yours Faithfully. If at the beginning of a business letter you address the addressee by name, then at the end you should use Yours Sincerely.

If at the beginning you use Sir / Madam or another form of polite address, then Yours Faithfully is used.

Email Signature Examples: Design Rules, Requirements, and Recommendations

However, it is also important for you or your business to demonstrate its positive qualities: openness, friendliness, reliability.

In the official email An "autograph" usually looks like this: What does a proper signature look like in an email?

Examples are shown below. one).

Looking forward to future mutually beneficial cooperation, 2). Looking forward to your next visit, Bellena Salon Leading Stylist.

Address: 400111, Kuznetsovsk, st.

Tulaykova, 4 VKontakte group: Hairstyles (link). 3). Best regards, Your personal business consultant I invite you to a free video conference "Personal and Corporate Finance Management" July 25, 2019 15-00 (link). Here is a sample email with a signature: “Vladimir Ivanovich, good afternoon. Thank you for your letter dated June 20, 2019.

Wishes in a business letter

Examples of signatures in e-mails: design rules, requirements and recommendations As always categorically, Marina Koroleva stated that after the expression (not a phrase!) “With respect” at the end of the letter, a comma is supposedly always put before the signature.

She could not explain this “as if theoretically”, but refers to the fact that it is “simply accepted”. If you put such a comma and "accepted", then not everyone and, I'm afraid, not those who should be taken as an example. However, I must admit that the problem is complex.

The opinion of M. Koroleva is also shared by the Gramota.ru website: In this certificate, it is quite correctly noted that this comma was thoughtlessly transferred by our businessmen from the rules for writing letters in English. And in order to finally dispel doubts, it is best to turn to authoritative sources. Such in this case will be the letters of undoubtedly educated people.

Let me first give two examples: Well, if these quotes did not convince someone, I reproduce a scan of the published letter of Professor D.E. Rosenthal, whose authority, I hope, Marina Koroleva does not question.

As we can see, our recognized stylist did NOT put any comma after the words “Respectfully”.

How to write respect at the end of a letter

A special panel conveniently displays information about the sender, including both his position and mobile phone, and ICQ number.

What can be done in the pursuit of excellence? Minimize noise by leaving only the name and the site where you can find another in the autosignature contact information. And do not forget to correct the signature in cases where it is appropriate.

Ilya Birman, artgorbunov.ru Sample cover letter to resume No. 1 Hello, Alexander Evgenievich.

My name is Alexey Lukyanov. I propose to consider my resume for the vacancy - Head of Sales, which your company posted on the website 29.ru. Your need for an effective sales manager is a great opportunity for me to prove my three years of experience and increase your company's sales. I have experience in managing a team of 20 people.

Please say in a business letter in signature Regards CEO

If you look at the text of the raw contract (it is also called the "contract -" fish ""), then in it " General manager”, as a representative of one of the Parties, will capital letter- for lack of names.

If we are talking about the most ordinary business letter, then in the body of the letter “general director” will appear with a small letter. BUT!! ! A signature is a very important element of a business letter, as well as its so-called. "cap". It cannot be written with a small letter, because it is always written from a new line.

That is, words of respect or wishes are written first (“With respect” / “With best wishes”), followed by a comma, and everything else is written from a new line: General Director of KLMN CIS LLC, General Director of LLC “.

» __________________Killer V.

Kind regards - The same as best regards, but a little less formal.

10. With friendly greetings - Never seen this, but heard about it. One would like to say that they called from the 70s and asked to return the signature to them. 11. See you - In case you have agreed to meet in the near future and emphasize that you remember about it.

12. Good luck in your hard work! - Such a signature can be used when you tried to help someone (or failed to do it), and you are trying to somehow cheer up the interlocutor. 13. Sent from Iphone - You can somehow explain why there may be typos in the letter, but it may seem that you are showing off your phone model.

14. Sent from smartphone - Safer than “sent from iPhone”: the other person understands that you wrote from the phone and the autocorrect could have made typos, while you do not show off your phone. 15.

Business letters

LANGUAGE CONSTRUCTIONS OF BUSINESS LETTERS.

FORMULA OF POLITENESS With best wishes and hope for cooperation.

We are always happy to serve you. I hope for further good and mutually beneficial relations. We look forward to new proposals from you.

We are sure that the misunderstanding will be resolved in the near future, etc. The wish can be expressed directly, or it can be veiled, given in the subtext: We hope that you will appreciate the advantages of our project and take part in it.

In some cases, the final part of the letter has a neutral form "Sincerely yours (signature)" or "Respectfully (signature)". Words Sincerely are written with a capital letter, aligned to the left.

When using these (and similar) short forms in the text of the letter, graphic highlighting is often used: the words Yours faithfully are written on one line, the position, surname and signature of the addressee are placed under them on the next line.

If at the beginning of the letter the form "Dear.

", then complete the letter with the form" Sincerely. " it does not follow. Such double "respect", you see, sounds ridiculous. And here it is better to use any other acceptable form from the ones discussed above.

Oral and writing business man: Handbook. Workshop. - 4th ed. - M.: Flinta: Science, 2000 Basakov M.I. Order and business letter (Requirements for registration and sample documents in accordance with GOST R 6.30-2003).

M.: "Phoenix", 2004 Demin Yu.N.

3 options for creating a signature in a letter

And since it has already been said above there are 3 ways, but the first 2 will be shown on the sample Gmail mailbox. If you still don’t have your account in this mega-popular service, then hurry up to do it using the example of the article: how to create gmail.com mail. But the third is suitable for each email. box. It is worth noting that in any "mailer" there is the possibility of creating your own simple signature.

Option number 1

How to make a signature through the Gmail client settings

1. In the upper right corner, click the Gear.
2. In the window that opens, select the Settings item.
3. Scroll the page until the signature is set up.
4. In a small text editor, create a simple signature, remembering to press the button at the end of the screen: Save changes.

To save the result, do not forget about the OK button.

Option number 2

How to Create an Email Signature in Google Docs

1. Let's create a new document for this, go to your Google drive using the link https://drive.google.com

2. Now we need a table, but before we start building it, we need to think carefully about how the signature will look in order to know how many columns and cells will be needed. To do this, as an example, I will give a few visual samples.

Letter signature examples

Don't try to do electronic signature sophisticated minimalism will always look more elegant and profitable. Just include your name, perhaps title, phone number, address, and website, and that should be enough.

You can also add color effects for greater visualization, but you should not get carried away with 1-2 tones, but no more, otherwise you will get a vinaigrette.

It's a good idea to include a personal photo to add visual interest and memorability.

Your company logo will also give the effect of interest and memorability, but you need to choose one thing based on your personal situation, but the combination here is not always possible, you need to experiment.

Another example with the use of the company logo using a separator, and in the name a bold color font in uppercase, which undoubtedly attracts attention.

Use social networks, this will definitely become additional traffic for you, it is worth considering more than 3-5 social icons. networks do not need to be installed, remember about minimalism.

Add a call to action to your caption, keeping in mind the prostate and the urgency of the slogan. You can promise discounts on your products, simply encourage registration on the site, and much more. The main thing is not to forget to periodically change the call as it is relevant to the present at the moment.

What not to do:

1. Never make a whole article out of a signature, consisting of a list of telephone addresses and other information that will be larger in content than the letter itself.
2. If you have accounts in all existing social networks, this does not mean that you need to cram them all into your signature - it's just stupid that 3–5 of the most popular will give you a hundred times more effect.
3. Do not indicate your email, why sign the box from which you send the letter and it will be clear that it is you.
4. Do not use animated pictures, they will only load your letter, and they are unlikely to be displayed correctly.

The correct signature in the letter looks like this:

1. The signature in the letter should begin with words with respect ... (purely personal opinion).
2. Add colors and bold type, but the main thing is not to overdo it, avoid too bright and faded, it is possible to apply the tone that is used in your logo.
3. Photo and logo can add personality and memorability.
4. Social networks will not only help to attract attention, but also add more traffic to your site.
5. Dividers (vertical bar) are also suitable for giving imagery, this will add significance and focus attention.

Now having decided which one we want to see the signature in the email, we move on to creating a table. I will show the principle of creation using my example, and you will be able to create a “masterpiece” to your taste using this guide.

Thanks to the table, the structuring of the elements will not be broken in the way that the mail client can only recognize table values. Otherwise, chaos will result, the transfer of text and pictures will not look the way you originally planned.

1. So, we follow the path Insert ⇒Table in my case it will be 5X4 where five is one photo and 4 icons social networks, and four are lines for text.

You should have a table like this.

2. Select all the cells in the left column and right-click on it. In the context menu that appears, select Merge Cells.

1. As a result of the actions taken, the left column will be cleared of lines, now it's time to insert a photo.
2. If the picture is too big and because of it the bottom row of the table has gone, it’s normal to right-click on the picture, the possibility of resizing will appear, which will be signaled by blue squares around the entire perimeter. We put the cursor on the square of the lower corner diagonally, it will take the form of a double-sided arrow, hold down the RMB and drag it to the upper left corner of the photo, thereby compressing it in size.
3. The cells are aligned, but you need to center the image, for this we will also compress the column to the desired view.
4. The result is satisfactory, so we proceed to further actions. Advice if you need to cancel the action, use the hot keys Ctrl + Z. By the way, this undo method works in many programs.

3. Select the top line, click on it, select the Merge Cells item and do this with the next two, do not touch the last one.

4. Fill in the fields, font size from 8–10 no more. We will insert social logos into the bottom four columns (I will give a link to the archive of ready-made icons at the end of the article).

5. After inserting, you see again everything has gone, there’s nothing wrong, we do the same as with the photo, first it was compressed, then the cells were adjusted.

6. Here's what I got, but that's not all.

7. Select the table - select the Properties item.

8. Table borders: set the value to 0 pt;
Cell margins: usually from 0.05 to 0.09 in this example, I set the smallest;
The minimum line height is 0.5.

This is how my real signature looks like now, you can check if you subscribe to my blog updates. It remains to add links and everything will be ready.

9. To make the link to the blog working, select it, in the editor toolbar, click on the “chain link” icon and you don’t need to do anything else. The url address will be working, which will become clear by the changed color to classic blue.

With social networks it will be longer, first go to your profile, for example, facebook in address bar browser copy the url to your page.

We go to the Google editor, click on the appropriate network, then on the “chain link” and paste the copied URL into the field that appears, then click the Apply button.

10. Well, finally approached the final stage to insert a signature into the letter:

Select your creation Ctrl + A;
copy Ctrl + C;
open the Settings of your Gmail mailbox, as we already did at the beginning of the article, insert your signature after deleting the old one if it was. Save your changes.

If everything suddenly gets crooked, feel free to save the changes, reload the page, after which everything should be smooth. Send a test email to your second mailbox and see the result.

Option number 3

Online Signature Generator

An alternative to the above methods is the Hubspot Signature Generator service, which is free, unlike its own kind, and also does its job well, and is also easy to use.

See for yourself, my signature in Yandex letters looks almost the same as in the provided picture.

Among the shortcomings can be identified:

There is no Russification of the site, but this can be easily fixed using the Google Translate extension if you do not know English at all;
There are no Russian-language social networks either.

Another important point after inserting the created signature into the mail account is the ability to edit it, replace English letters with Russian ones, change the text and color.

Conclusion: the signature in an email is an undeniably profitable tool that should not be neglected, especially if you are a business person.

Valery Semenov, moikomputer.ru

How to end a business letter with respect for the addressee?

There are no random phrases in official correspondence. Stylistics requires conciseness and careful selection of words from the author. Closing phrases reinforce positive emotions, express confidence and appreciation at the same time. A well-formed signature helps to maintain business communication, contributes to the achievement of the goal. Respect the interlocutor and compose the text so that it is pleasant to read. Politeness combined with professionalism speaks of the competence of a specialist.

When writing a formal message, remember that you are speaking on behalf of the entire company. The secretary must be correct, as he represents his leader. Compliance with the generally accepted rules of business correspondence creates a positive image of the company in the eyes of partners and customers.

Official correspondence always has specific goals. The purpose determines the structure of the text. In the general case, the text is divided into several semantic parts: introduction, problem statement, argumentation and conclusion. Each part performs specific tasks. The introduction, for example, prepares for the perception of the main ideas. Conclusion - expresses requests and hopes, assures of further partnership.

Note! For each of the tasks there are generally accepted formulas. By ending the letter politely, you show that you respect your partner, set him up for positive emotions and leave a good impression.

How do you spell "respectfully" at the end of a letter?

Uniform regulation of business correspondence and bringing it to common standards characteristic of large companies. Letterhead design, the form of "autographs" at the end of the message become part of corporate culture, a style element. Whether it is a paper or electronic message, compliance with a single standard is an indicator of attention to detail and important subtleties.

V business correspondence There are several types of closing phrases. Their choice depends on how well you know the addressee. For example, the signature "with respect" in a formal letter is neutral. If you want to focus your partner’s attention on something or once again remind him of the request, use restrained phrases:

• Yours sincerely…
• Sincerely…
• Best wishes…

When choosing the final formula of politeness, try to do without familiarities. Be aware of how well you know the person you are writing to. If the acquaintance is formal, stick to the official style.

Question from practice

What techniques will help to prepare a high-quality text of a business letter?

The answer was prepared jointly with the editors of the electronic journal "Secretary's Handbook".

Answered by Maria BELDOVA,
With. n. With. VNIIDAD, expert in the field of documentation management

What are we waiting for when sending a letter to a partner or client? So that our information, even negative, makes a favorable impression on the addressee and causes a response or decision. This can be achieved if you followed the rules of correspondence etiquette, correctly formatted the letter and prepared the text. High Quality. Your text should be of moderate length; contain the necessary arguments and clear language and have a structure that best conveys the information.

Reception 1. Separate the main from the secondary

The text of a business letter should have a volume sufficient to ...

The full version of the answer is available after free registration

"Respectfully" at the end of the letter: with or without a comma

The final form of politeness is given at the end of the text. It is placed on the same vertical with the date, on the right side. The phrase is separated from the main text by two or three intervals. A little lower is the “Signature” prop, including the name of the position of the compiler, his personal signature and transcript. This arrangement complies with the standards of GOST 6.30-97, which defines the requirements for paperwork. If the message is issued on official letterhead or is of a private nature, the title of the position and the transcript of the signature are not put.

The question of how to write at the end of the letter "with respect": with or without a comma, does not have a clear answer. Both options are acceptable. The absence of a sign can be perceived as negligence and even illiteracy. On the other hand, according to the rules of punctuation, this comma should not be placed. From the point of view of Russian grammar, the sign is redundant. The words "with respect" are not an introductory turnover, and the signature is an appeal. This phrase implies that "This letter was written with respect to you by N.N.". As in it, in the abbreviated version, the comma is not put according to the rules.

Why is it so common in practice? In the rules of correspondence in English, German and other European languages, this sign is required. The phrase "with respect" at the end of the letter in English is separated not only graphically, but also punctuation. Over time, although it is grammatically erroneous, the rule became part of the norms of the Russian language.

Letter Conclusion: Sample "Regards"

How to write "respectfully" in a business letter in English?

Rules business communication in English are in many ways similar to those adopted in Russia. At the end, the addressee is thanked for their time and expresses their intention to continue the correspondence. Common phrases are also used: "with respect", "with gratitude", "with best wishes". After a new line indicate the name and surname of the compiler, as well as his position. Let's look at an example: how to sign a letter in English "with respect ..."

Table 1. Final formulas of politeness in English

	Yours faithfully
Used if the address contains the name of the recipient. The most common option.	Obsolete variant, found in British English. It is written in the absence of the name of the addressee in the appeal: Dear Sir or Dear Madam	The American equivalent for the British Yours faithfully.	A less formal option, acceptable for correspondence with a familiar person. Variations: Kind regards, Warm regards, Regards, Kindest regards
yours sincerely, Aleksandr Klimov Marketing Director	yours faithfully, Aleksandr Klimov Marketing Director	Aleksandr Klimov Marketing Director	Aleksandr Klimov Marketing Director

The ability to tactfully and correctly use standard cliché phrases is an indicator of the level of professionalism and knowledge of the language. V English writing the phrase "respectfully" can be expressed in different ways. When composing a text for a foreign partner, consider all the factors and choose the most suitable translation.

How to sign a letter correctly: "with respect" and other politeness formulas

When compiling a message, the sender should be guided not only by generally accepted standards, but also by the rules of good manners. If you are writing to a stranger, and the appeal is strictly formal, use established expressions. Stylistics business speech severely limits the choice of phrases.

If it comes to email correspondence or communication with people you know well, you can deviate from strict canons, while remaining polite and correct. Let's look at a few examples of final phrases that are acceptable in less formal communication.

Table 2. Use of alternative final expressions

Indication of a name without a courtesy formula	Valid if there is an active exchange of messages.
Have a good day	Suitable for the final message if you do not plan to continue the correspondence today.
See you	If you have arranged a meeting in the near future and want to emphasize that you have not forgotten about it.
Good luck in your hard work	It is acceptable when trying to cheer up the recipient if he asked for advice or help.
Thank you for your attention	Used at the end of commercial offers

A business letter is a formal document, each part of which performs certain tasks. It is believed that the last sentence is always remembered better. Therefore, it is important to pay attention to the final phrases. Knowing when and how to correctly write "respectfully" at the end of a letter is one of the elements that emphasizes your professionalism. A competent secretary will always choose the right words or limit himself to a neutral expression of politeness. At the same time, he will not lower the prestige of the company and will convey the information to the recipient correctly and respectfully.

How to end a letter to a private person beautifully

This type of correspondence does not require increased attention from the compiler. However, in the process of writing, a person should still not forget about literacy. In this regard, it is much easier to write emails, since the errors found are easy to correct. In the case of handwritten text, you will have to rewrite the finished text.

Before starting the process, you need to decide on the main content and the reaction of the recipient. If it is important for the sender to receive an answer as soon as possible, then in the final part it is better to make appropriate notes. The ending should be a logical conclusion to everything written above, otherwise you can put the recipient in an awkward position and make him think about what the sender wanted to say.

The most common phrases used at the end of a letter are:

• Your friend Peter.
• See you!
• Waiting for an answer.
• Kisses, Maria.
• Come as soon as possible.
• All the best, your friend Peter.

The sender can come up with the end of the letter on their own. In this case, it will have a unique character and will definitely please the recipient.

When answering the question of how you can finish a letter of congratulations, you need to pay attention to its appearance. If the sender and recipient are officials, then the final phrases should be neutral. In other cases, certain liberties are allowed.

Writing a business letter is no less a responsible task for any company than writing commercial offer about cooperation. Usually the document is drawn up according to a simple scheme: greeting - main part - conclusion - signature and date. According to the generally accepted practice, at the end of the letter, instead of a simple signature (surname and initials), a more polite formula “With respect” is used - the surname of the director or another is added to it. responsible person on whose behalf the document was drawn up.

This phrase is used especially often (because of its simplicity and neutrality). However, other formulas may be applied at the end of a letter; their samples will be given below.

Why do you need a signature in a business letter?

The signature in a business letter, as in any other (for example, in thank you letters for cooperation), is needed primarily so that the recipient knows the name of the sender. From a legal point of view, this is the only necessary function of a signature, and therefore it can be reduced to a surname and initials.

The formula "Respectfully" is used before the position and surname of the addressee at the end of the letter

Important: it is highly desirable that the document be certified by the personal signature of the director (manager) and contain on itself (at the end of the sheet) an imprint of the seal or stamp of the organization. These conditions are not mandatory, but their implementation will significantly increase the credibility of the sender of the paper.

The use of one surname without the formula “With respect”, although it does not deprive the document of legal force, is not capable of evoking positive emotions in the addressee towards the sender, and simply diverges from the norms of politeness accepted in society. It is for this reason that the words "Sincerely" (and many variations) are used ubiquitously in both business and personal correspondence. Adding them to the end of the letter is not difficult (no more difficult than searching for a company by TIN), but the result more than pays for the time spent.

Important: in accordance with accepted practice, the phrase "Respectfully" at the end of the letter is separated from the surname and position by a comma.

"Respectfully" at the end of the letter - sample

Sincerely,

General Director of Mayak-Neftegaz-Egorovka LLC

18 156 737 0

An employee of any field sooner or later faces the problem of writing a business letter. Main question– how to start and how to finish? Many sites offer basic rules and examples, with little attention to the final part of the documents.

The letter must be perfect in every way. Even the slightest non-compliance with the rules can harm your credibility or the prestige of the company.

In a brief form, we suggest that you familiarize yourself with the main rules of business letters and dwell in more detail on the final part of an official letter.

You will need:

General rules for business letters

1. When writing a letter, remember that you are not expressing your own opinion, but speaking on behalf of legal entity(institutions, organizations or enterprises).
2. It is your responsibility to clearly present the results that you want to achieve with this letter and use all the possibilities of the text effectively.
3. Clearly define the presentation plan, highlighting the information for the introduction, body or ending.
4. In the introduction, after the appeal, we prepare the addressee for perception. It could be summary the events that led to the creation of the document. The main part contains a statement of the essence of the problem with the necessary arguments (explanation, numerical calculations, references to legislative acts).

A more effective and easy-to-understand text, in which, first, a proposal, request or demand is stated, then the argumentation, and there is no introductory part at all.

Part of the ending - applications

Certain documents have appendices that supplement, clarify, or detail particular issues. They are necessarily noted at the end of the letter, retreating from the last paragraph a few lines.

App design methods:

1) Applications that are mentioned in the text, then a mark on this is drawn up as follows:

Appendix: on 5 pages, in 3 copies.

2) Applications not indicated in the text must be listed, be sure to indicate the title, the number of pages in each application and the number of copies.

Appendix: "The act of appraisal of the cost of construction in progress", on 2 pages, in 3 copies.

3) Sometimes there are several applications. Then they are listed by name and numbered. With a large number of applications, their list is compiled separately, and in the letter after the text they note:

Appendix: as listed on … p.

Attach copies of documents to the letter in the order in which they were numbered in the attachment.

The application is usually signed by managers structural divisions. In the case where appendices are bound, there is no need to indicate the number of pages.

Politeness and correctness are the basis of the ending

There are various options for constructing the ending. It depends on what was said in the letter.

The most used completion examples:

1) Repeat the thanks given at the beginning or just thank for the help:

Thank you again...

Let me thank you again...

We would like to once again express our sincere gratitude to...

Thanks for the help …

2) Express hopes:

We hope that the agreement will be mutually beneficial ...

We hope that our offer will interest you…

We look forward to close and mutually beneficial cooperation...

I hope to be able to meet you in person soon...

Hope to get your reply soon...

3) Reassurance of the addressee (usually, it has a psychologically positive effect on the addressee):

We assure you that you can count on our support...

We look forward to working with you...

I would be glad to cooperate with you and waiting for your reply...

4) Request:

Please read carefully and answer...

Please let us know urgently...

Please take immediate action to improve the situation...

Please call me at any time convenient for you...

5) Repetition of an already expressed apology for the inconvenience:

Once again, I apologize for the inconvenience caused...

We sincerely apologize for this involuntary delay in payment...

Parting

1) In official correspondence, you can say goodbye in different ways:

Sincerely…

With regards and best wishes…

Sincerely yours…

We wish you success.

2) If you are well acquainted with the addressee or successfully cooperate with him, then you can end the letter with friendly phrases (not cronyism):

Yours sincerely…

Best wishes…

With gratitude and best wishes.

You can finish the document without using these constructions!

English letter completion features

1. Usually finish official letter like this: Sincerely Yours (Sincerely yours) or just Yours(Yours) and signature, indicating under it your name and position.
2. In order not to put your partner in a difficult position and not make you make assumptions about your gender, take the trouble to write your name in full, that is, not P.R.Dovzhenko, but Pavel Dovzhenko.

Signature

Officials sign documents within their competence.

The requisite "signature" consists of the title of the position, initials and surname of the person who signed the document.

Director of the Mramor plant (signature) A.B. Koval

Documents that are concluded in institutions operating on the principle of unity of command are signed by one executive(head, deputy or employee who is entrusted with this).

Documents of collegiate bodies (minutes, decisions) are signed by two signatures (head and secretary). The order is signed by the leader.

Two or more signatures are put on documents for the content of which several people are responsible:

• Monetary and financial documents are signed by the head of the institution and the chief accountant;
• Agreements are signed by representatives of the contracting parties.

Signatures of several persons on documents are placed one under the other in sequence corresponding to the service hierarchy.

Director (signature) S.P.Antonyuk

Chief Accountant (signature) V.T.Dudko

If the document is signed by several persons holding the same position, their signatures must be placed at the same level.

Director of the plant "Luch" Director of the plant "Svet"

(signature) V.R. Sakhno (signature) L.P. Kotov

The signature begins with initials (placed before the surname), then the surname. Deciphering the signature in brackets is not necessary!

Seal

On some documents, in order to consolidate legal force, they put an imprint of the seal: contracts, decrees, conclusions, etc. The imprint must capture part of the job title and a personal signature.

date

The date is placed below the signature on the left.

The official letter is dated on the day of its signing or approval by the head of the institution.

There is a generally accepted order of dating:

1. Date elements are written in one line with three pairs of Arabic numerals in sequence: day, month, year;
2. if the ordinal number of the day or month is the number of the first ten (from 1 to 9), then a zero is put in front of it: 03.01.15 .
3. Word year, reduction G. do not put.

• At the end, check the letter for grammatical errors and see if there is anything superfluous.
• Have a colleague or, if possible, a supervisor read the letter. A look from the outside will help to identify flaws that might not be noticed.
• Don't forget to include your phone/address Email. This is often necessary to quickly resolve the problem identified in the letter.
• In addition to the general universal requirements and design rules, it must be borne in mind that each type of document has its own design features.

Remember that not all documents have a complete list of the details listed above, but only a certain set of those that ensure the legal force and completeness of this particular type of document.

Good luck with your transactions and the desired answers!

Frequently Asked Questions

What is nice to write at the end of a business proposal?

Do not use words and phrases in the final stage that can be considered manipulation (“we hope for mutually beneficial cooperation”, “thanks in advance for your answer”, “we will wait for your response letter”, etc.).

What to write at the end of the letter "with best wishes" or "respectfully"?

Definitely, "with respect", must be adhered to business style communication.

What do they usually write at the end of a letter if they ask for a quick answer?

Nothing like this is written in a business letter.

Should I write in the signature of an e-mail: "respectfully" or "best regards"?

"Sincerely".

How to replace the signature "with respect"?

"With all due respect", "With respect."

How to end a presentation letter?

Thank you for your attention.

What is another way to write "would like to notify"?

"I would like to inform", "notify", "inform", "announce", "bring to the notice".

The phrase: "I will end my report with words", correct?