How to properly sign emails with respect. How to finish a business letter: examples in Russian and English. Name, position, company name
In any correspondence, especially business, it characterizes a person very well by having a good signature for letters. Everyone chooses for himself what he puts in the signature. But what is a good signature in corporate letters? I can conditionally divide signatures to letters in work mail into good, useless and unnecessarily useless.
Good signatures contain 4 elements - courtesy phrases, first and last name, job title and contact information.
- Immediately after the letter, you should use what I call a courtesy phrase. I don’t even know how to formulate it, it’s better to give a few examples:
Sincerely,
Best wishes,
Sincerely yours),
- Full name of the sender... Subscribe the way you want to be contacted. If by first name and patronymic, then write in full "Peter Sergeevich Ivanov", if you prefer the address by name, then simply "Peter Ivanov". It is believed that if the first name comes before the last name, then this causes a more favorable disposition of the recipient of the letter.
- Position and place of work... This is true for work mail. The signature should remind the recipient where you are from. You can also indicate the address of the company if the office visit may be discussed in the correspondence.
- Contact Information... If the mail is working, then write the means of communication accepted in the company - phone number, address Email, messengers. The email address, although it is contained in the headers of the letter, mail clients often show the full name of the sender, so it will not be superfluous to write it in the signature. I do not advise you to write personal mobile phones in the work mail.
For personal mail, indicate the methods of contact by which you can be contacted. It is not necessary to list all the possible methods, especially if you do not use them all the time.
An example of a good corporate signature:
Sincerely,
Ivanov Peter,
senior specialist of the sales department of LLC "Horns and Hooves"
Work phone: +7 112 2233 ext. 1234
Phone mob .: +7 111 222 3333
Skype: ivanovpetrRIK
An example of a good personal signature:
Sincerely,
Ivanov Peter
Mobile phone: +7 111 222 3333 (WhatsApp, Viber)
Skype: ivanovpetrpersonal
Useless signatures- these are signatures that lack at least 2 points from good signatures. In here unnecessarily useless on the contrary, they contain many paragraphs, due to which the text volume of which exceeds the average size of the sent message. This is usually achieved by listing in the signature various awards, titles and achievements of the sender. Sometimes they collect almost a portfolio in the signature 🙂 If you really want to communicate your achievements to the recipient, I recommend adding a link to the page in the signature social network, which will collect and present all information about the achievements.
Respectfully can be a homogeneous term in a sentence or as part of a polite signature on a business letter. Where to put the comma, the context will tell you.
"Yours faithfully" is separated by commas
On both sides
It is separated by commas if it is in the middle of the listing of homogeneous members of the sentence.
- We treated our professor with love, respect, with surprise in front of his vast knowledge.
- We congratulate our girl with joy, with love, with respect, with a sense of admiration for her performance and dedication.
Before the phrase
If the enumeration ends at the end of the sentence or after the word there is a union and.
- He spoke about his father with pride and respect.
- The foreman attracted him with his calmness, discretion, respect and willingness to help everyone.
After the phrase
In a polite signature at the end of modern business letters.
"Respectfully yours" is the comma needed or not? In Russian grammar, the rules for setting a comma after the phrase "with respect" and the signature of the author of the letter were not put.
Now there is a tradition that after "respectfully" a comma is necessarily put, because when reading in place of a comma, a pause is asked intonationally. In this case, the comma is also used by analogy with punctuation in English.
The Russian language is developing, some traditions are forgotten, and new ones appear. In this situation, double use of the comma is allowed. Now it is becoming a tradition to have a comma after the words with respect and before the name of the author of the letter. Most of the addressees consider the new tradition to be correct.
Email signature is an essential attribute business correspondence... It often depends on this element whether the message will be read or immediately sent to the "basket". Content letters can be promotional, informational or congratulatory. In all cases, the signatory must show respect and identify himself. It is recommended to indicate your contact information to ensure prompt communication. The originality of the design and the correctness of the presentation of information can significantly affect the attitude of the recipient of the newsletter to the company.
Correct email signature - what it should be
The e-mail for the counterparty or business partner must be signed by the sender. The absence of such an attribute indicates a low level of professionalism and ignorance of standard norms. business etiquette... The signature has a number of important functions:
- communication of information (the signature acts as a business card);
- unobtrusive advertising (free creation of a certain image and a reminder of yourself);
- saving time when automating the message approval procedure.
How to properly sign an email:
- You must provide basic information about the organization and the sender with their contact information.
- The signature must reflect the type of business of the company.
- Laconicism is a must. For the final element of the message, 3-4 lines are enough. If the signature contains more than 5 lines, it will become a repulsive factor.
- An important condition is literacy of writing.
- Aesthetics is manifested in the organic combination of the selected color scheme with the size and type of font. Do not make the block with the signature too bright, it should complement the text of the message, and not distract from it.
An original email signature doesn't always have the expected positive effect. Excessive angularity of the selected font indicates firmness and impersonality. It is recommended to use them for automatic mailings... Handwritten typography is appropriate for when you need to install trusting relationship with the recipient of the information, provided that there were already personal contacts that made a positive impression on the client. The choice of the decorative style of writing letters is made if you wish to emphasize the novelty, originality, and creative vein of the sender.
Email signature: examples
Difficulty with punctuation in writing business speech
How to place punctuation marks in the first phrase of the agreement containing the designations of the contracting parties?
The correct option is to arrange punctuation marks in this phrase: State enterprise"Communication", hereinafter referred to as "Enterprise", represented by general director Popovich Alexander Mikhailovich, acting on the basis of the Charter, on the one hand and a citizen Russian Federation Babkin Ivan Vasilievich, hereinafter referred to as "Worker", on the other hand, entered into this agreement on the following ...
Note that in this phrase, the words one side and on the other side act as circumstances and are not introductory, and therefore do not require punctuation.
Do I need a comma after words "Sincerely" at the end of a business letter?
After the words "Sincerely" it is customary to put a comma, despite the fact that the spelling rules do not regulate this case.
For example, it is correct:
Sincerely,
chief accountant of LLC "Sea Landscape"
D. O. Ivantseva
Do I need a period after the signature in a business letter?
The period after the signature in the business letter is not put. In documents, including business letters, the signature acts as a so-called props(required element) that does not constitute a complete sentence.
It should be noted that in newspapers and magazines there is a tradition to put a full stop after the author's signature, if the signature is located after the main text of the article.
What to put after contact Dear Mr. Ivanov- exclamation mark or comma?
The first phrase of a business letter - an appeal - can end with an exclamation mark or comma. If there is a comma, the text of the letter begins with a lowercase letter. If there is an exclamation mark, we write the first sentence with an uppercase.
What words do you need and which words do not need to be isolated?
To understand this will help the "Punctuation Handbook" published on our portal. It is compiled on the basis of the most frequently asked questions visitors to the "Information Bureau".
Signatures in electronic postal letters should be used when you want to provide the recipient with additional contact information, more informational content and just show professionalism. In today's article we will try to tell you about all the most important rules registration of signatures with several illustrative examples.
Regardless of the content of the signature, guided by the design rules, you need to use only text content with a minimum number of images. This will allow the recipient to more comfortably perceive the information, copy the text and not waste time waiting for additional graphics to be downloaded.
If necessary, you can use all the features of the standard signature editor by combining different colors for text and background. However, do not make the caption too flashy and draw more attention than the main content.
The ideal signature should link directly to you as the sender with additional contact details. For example, pages in social networks and communities are often indicated with links. We must not forget about the rules of decency in communication, using a respectful form of treatment.
It is optional to use full view first name, including last name, first name and patronymic. It is quite possible to limit ourselves to full or partial reduction. It should also be noted that the initials should be written in the same language with the rest of the text, creating a sense of organic design. The only exceptions are some abbreviations, like "E-Mail", and the name of the company.
If you are a representative of a company and letters are sent based on your business, it is important to mention its name. If possible, you can indicate your position and additional contacts of the organization.
