Sample letterhead of an organization
Well, “advorsers”. I got to you too. As you remember, I presented a clear template for uploading to Yandex Direct. Today I will share a similar tool for Google Adwords. So, let's meet!
Returning the column to its homeland
Select and copy the first 3 columns
Well, this simple method can be used to upload campaigns of any size through the Adwords editor. Did you manage?
Download Excel template for Google Adwords
If you want to try this template in action and find out what the power of a great macro can do, click the buttons on social networks and use it to your health. I uploaded the file to the cloud, and I provide the link below:
Place the original template in a safe place on your computer. When working on a new project, simply make a copy. This way you will always have an original version in stock.
P.S. When you open the template, you will see a warning. Don't worry about this - Excel warns you about the presence of a macro in the file and blocks it from running. You need to “Enable Content” by clicking the button in the screenshot below:
Run it, don't be afraid Learn more about importing from CSV (for the nerds).
At the legislative level in the Russian Federation there is no consolidation of the concept of “company letterhead” of non-state enterprises. The normative act - GOST R 6.30 - 2003 puts forward one requirement: execution of the document on white or light paper. It should be noted that the specified GOST is advisory in nature. In practice, any document of an organization will hardly be considered without proper execution. What does a letterhead look like and how to create one? We will talk about this in our article.
The activities of an enterprise, regardless of its organizational and legal form, are associated with large flows of information; the following are situations in which it is impossible to do without proper execution of messages:
- outgoing letters (information, claims, guarantees, responses to requests from partners, and others);
- informing about significant changes in the financial and economic activities of the enterprise;
- execution of a power of attorney to represent the company’s interests in third parties;
- provision of documents to regulatory organizations;
- official congratulations on professional and generally accepted national holidays.
Printing a letter on company letterhead creates the image of your company and improves document flow with partners and other external organizations.
How to create your own letterhead in Word?
The company's letterhead can be with angular or longitudinal arrangement of details, the information content of the details is the same, drawn up on an A4 sheet, observing the margins along the edges of the sheet:
- top 15 mm;
- lower 15 mm;
- left 20 mm;
- right 10−15 mm.
Indentations cannot be neglected, since documents are often filed for storage. If the message is voluminous, it is better to arrange it on several sheets, while the second and subsequent sheets should not contain the headings of the letterhead.
Messages should be formatted in a font size no smaller than No. 12, the most common font being TimesNewRoman. You can choose any font that is included in the standard Microsoft Word package and is easy to read. It is undesirable to use different fonts in the header of the letterhead and the message itself. It is allowed to highlight the most important fragments in bold text, italics, and underlining.
Creating the “header” of a letterhead in steps:
To ensure that official information about the company is not subject to erroneous changes, it is preferable to place the header in the header.
- Company logo and name. The purpose of placing a logo and name on a company’s letterhead is to quickly identify the organization. If there is no logo, the full name of the company is indicated at the top in large font. For companies that have an abbreviated name recorded in their constituent documents (in the Charter), it is advisable to indicate it below the full name, in parentheses.
The font size should be determined independently, if the main text of the message is No. 12, for the name you can choose No. 16-18, highlighted in bold text. - Requisites INN/KPP. After the name in the next line we indicate the official details of the company, numbers TIN and checkpoint in one line. Below you can place. The font in this block should be No. 8−10.
- Bank details. Below is a list of complete bank details, and correspondent account, name and BIC of the bank.
- Organization contact details. Along with listing the official information of the company, it is important to indicate contact telephone numbers with city code, postal address with zip code, and email.
After listing all the information, mark the finished header with a solid line.
Tips for preparing business messages on organizational letterhead:
- The date of the message on business ethics should be issued in digital format - 01/01/2016.
- When filling out the addressee field, first indicate the company name, position and then full name.
- Initials always appear before the last name.
- The position and full name of the addressee are indicated in the dative case (answers the question “to whom?”).
- Write the title of the document, for example “Letter of Guarantee” or “Notification”.
- Indicate the position of the person who signed the message. If, according to the logic of the message, there is a performer, write his name and contacts.
- Do not use state symbols of the Russian Federation.
Where to order and how much does it cost to design letterheads?
Services for the development of letterheads or a unique corporate identity are provided by advertising, publishing, printing organizations, and design studios existing in every city.
You can place an order for the creation of a logo and letterhead remotely, including from foreign companies. To do this, you need to draw up a technical specification, which will indicate the type of activity of the organization, wishes for a color scheme, the purpose of creating a corporate identity and other nuances.
The cost of work varies on average from 3,000 to 50,000 rubles for creating a new logo and style, the higher the cost of the service, the greater the number of options to choose from the designer will produce.
Adjusting an existing corporate style is cheaper, depending on the technical specifications, ranging from 2,500 to 5,000 rubles.
Printing on thick designer paper can add presentability to an ordinary letterhead. At the printing house you can order blank letterheads with a printed header and fill them out yourself using office equipment.
Example of a letterhead
Each organization has the right to independently choose or develop a corporate letterhead, guided only by the principles of business ethics. A well-designed letterhead, printed on thick designer paper using good ink, will emphasize your status. A unique corporate logo is of an advertising nature and increases the company’s recognition.
A sheet of paper reflecting the corporate identity forms the first opinion about the organization, so the use of a standard letterhead is often reinforced by the company’s internal policy.
Watch also the video on how to make an organization’s letterhead in Word yourself:
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Hello! In this article we will discuss letterheads for LLCs and individual entrepreneurs.
Today you will learn:
- Why does a company need a letterhead;
- How to create a form yourself or where to order its production.
Company letterhead
Company letterhead is a type of printing product. It is an A4 sheet with permanent image content and free space for filling.
The legislation of the Russian Federation does not in any way regulate the concept of a company’s letterhead. Any commercial or non-profit non-governmental organization can independently decide to approve an individual form for documents.
The company letterhead forms the company’s image, demonstrates solidity and increases status in the eyes of partners.
Company (or branded) letterhead is used in the following situations:
- Orders (on a form, for example, can be issued or);
- Agreements (both within the organization and with partners);
- Powers of attorney;
- Certificates (on the form you can print certificates for employees from the place of work: about income, for a visa, and so on);
- (this could be an email on letterhead or a printed message in a paper envelope);
- Commercial offers;
- Issued invoices;
- Reports.
Each company decides for itself whether to create its own form design or not. For those who are going to use corporate design of forms, it is recommended to have samples on hand both in electronic and printed paper form.
Samples of LLC letterheads
We are posting sample letterheads for you. You need to download them and replace the given data with your own.
Download the letterhead of LLC "City Portal";
Download the corporate form of YugraDomoStroy LLC;
Samples of individual entrepreneur letterheads
Download the corporate form of IP Shemet M.A.;
Download the corporate form of IP Kotenev V.O.
Features of creating letterheads
Any form begins with a “header”, which contains:
- (optional);
- Name and details of the organization (OGRN, for – KPP);
- Bank details (bank name, BIC, account number);
- Legal address;
- Contact information (physical address, phone number, email address, website).
The location of the header can be either angular (a column in the upper left or right corner of the sheet) or longitudinal (along the entire line).
Much less commonly, document templates use footers. For example, you can remove contact information at the bottom of the page, but leave the name and logo at the top.
It is allowed to place not only the name, but also the company logo on letterheads.
Both LLC and , may use any readable size font on their letterhead. The only conditions are that the text must be legible (it is recommended to use a font of at least 10 points), and the paper must be white or light (this is stated in GOST R 6.30).
The use of country symbols (flag, coat of arms) by non-governmental organizations is prohibited. In general, the appearance of the letterhead, like any other management documentation, is subject to GOST R 30-2003, but its requirements are only advisory in nature.
Do not overload the document with graphic images (large logo). The more pictures there are on the form, the more expensive it is to print and the more difficult it is to send by fax and email. You should completely avoid photographs with small details and background images.
The header should be present only on the first page of the form, but the formatting (font, its color and size, line spacing, etc.) must be kept consistent for the entire document, regardless of its size.
The use of bold or italic fonts is allowed on letterhead, but it is better not to use multiple fonts at once.
Printing on high-quality thick paper can add credibility to the letterhead. Blank forms with the company logo and header can be ordered in advance at a printing house, and then the necessary documentation can be printed on them using a regular office printer.
How to make a letterhead
You can create a letterhead template in one of the following ways:
- Independently in a text editor (for example, in the popular Word);
- Using special programs, including online;
- Through the services of professionals.
You can print ready-made templates for future use in large quantities at a printing house, which will cost the company 0.5-1 rub. per copy, or independently on the printer. In both cases, the price will depend on the quality of paper, ink and printing method (digital printing, offset).
You need to know moderation in everything, so you shouldn’t chase the most expensive option. Forms on glossy or too thick paper look impressive, but are completely inconvenient to use.
Offset printing of forms is beneficial only for large print runs (from 3,000 copies), and in terms of speed it is always inferior to digital printing (5 days versus 1 hour).
In a text editor
To make your own form on a computer (for example, in Microsoft Word or Openoffice Writer), you need to start by creating a new document.
Set page parameters:
- A4 format;
- Portrait (vertical) orientation;
- Top and bottom margin 15 mm;
- The left margin is 20-25 mm (so that the document can be filed), the right margin is from 10 to 15 mm.
Next, we create the header. To make it difficult to change, it is better to place the text in the footer. It is most common to use only the “header”, that is, the header, but if desired, the information can be divided into two parts and placed in both the header and footer.
Printing the header:
- Logo, name. For recognition, it is better to start the form with a logo image, but if there is none, you will have to write the company name. It is advisable to do this in large bold font (if all the text is printed in 12 font, then the name can be safely written in 18 font).
- TIN and one line, already in small font (about 10).
- next line (depending on the form).
- Full bank details. Not only the account number, but also the name and BIC of the bank.
- Contact details.
After the header (or before the footer) we draw a line in the form of a solid line across the entire width of the sheet. This is necessary to visually separate details and contact information from the main content of the document.
The title page of the form is ready. All that remains is to develop a style for the rest of the document and stick to it when filling it out.
Create a form online
You can even create your own letterhead online. Moreover, working in programs specifically designed for document design is much more convenient than in text editors.
For example, you can create a personal form online on the Canva website and on the websites of some printing houses.
The advantages of such services lie primarily in libraries of ready-made solutions and templates. Most sites allow you to create a form not from scratch, but according to one of the designs, which you only need to add your own logo and details.
The finished template can be downloaded as an image or PDF document, or sent directly to print.
Where to order a letterhead
It is not necessary to create the form yourself; this task can be entrusted to specialists. You can order a branded document design from a printing house, advertising company, design studio in your city or remotely. Online orders can be sent even outside the country.
Creating a corporate identity from scratch will cost the company 5,000-60,000 rubles. Designing a form with a ready-made logo, or just adjusting the style will cost less - 1000-4000 rubles.
What should an organization's letterhead look like and how to create it? Read about this in our article.
From the article you will learn:
In what cases should you use a letterhead?
Business correspondence is an integral part of the company’s information interaction with partners and official structures.
It is part of the outgoing and incoming flows in the structure of the general document flow of any organization. The genre variety of business letters is extremely large: from commercial proposals and advertising materials to claims, demands and letters of instruction.
Existing norms and rules of business correspondence require the secretary to be able to format outgoing correspondence properly.
Designed ahead of time personal business letter form makes this task much easier. It not only speeds up the process of creating a letter, but also acts as a business card for the company, contributes to the formation of a respectable image and demonstrates the presence of style among its management.
In turn, the recipients of the correspondence will receive the necessary information about your company, its details and contact information. A letter written in a strict business style gives the message an official status and facilitates the subsequent processing and storage of documentation coming from your address. At the initial stage of a company’s development, when business reputation is at the stage of formation, and the costs of large-scale promotion are still very limited, the style of business letters plays a decisive role in the formation of a business image.
Requirements for the design of company letterheads
The task of creating an organization's letterhead is usually entrusted to the office management service. Of course, several people take part in this process - the secretary monitors compliance with existing standards for the design of a business letter, an accounting employee checks the relevance of bank details, and a professional designer develops a style registration of the form.
In the Russian Federation, at the legislative level there is no definition of “organization letterhead”. There are a number of general requirements for the preparation of business correspondence. These include the provisions of some GOSTs:
|
GOST |
Composition of requirements |
|
GOST 9327-60 Paper and paper products |
The standard establishes requirements for paper formats used in office work: format A4 (210 x 297 mm) or A5 (210 x 148 mm) |
|
GOST 6861-73 Colored writing paper |
The standard sets requirements for the quality and color of paper used in office work: usually white, yellow or cream paper. |
|
GOST R 6.30-2003 Unified documentation systems |
The standard establishes the basic requirements for the preparation of official documents. |
The text of the letter itself is typed in a font of at least 12 point, the typeface can be any of the standard Microsoft Office set, most often it is Times New Roman.
Using two different fonts in the header of the form is not advisable. In the message itself, you can use italics or bold text to highlight important points. It is absolutely forbidden to highlight parts of the text in CAPITAL letters, it is also not nice, like shouting during a conversation.
These were general points, now let’s look step by step at how to create a letterhead header yourself, without missing a single component.
Let us immediately note that it is most convenient to create all design elements in the header in order to prevent them from being accidentally changed.
Step-by-step creation of a letterhead header
Step 1.
We place the company logo and name. The main purpose of these elements is instant identification of the sender and the convenience of further processing of correspondence. If the company logo is under development or is missing altogether, then instead you can simply give the full name of the company in large font. If there is an abbreviated version of the name in the Charter of your company or in other constituent documents, then it must be indicated immediately below the main one (in parentheses). We determine the font size approximately as follows: if the main text of the message is typed in 12 point, then 16 point is suitable for the name, if the main text is 14, then the name is 18.
Step 2.
We post official company data and TIN/KPP details. This information is placed on one line. Right under no you can give your OGRN number. The font size used to type this data is 8-10.
Step 3.
We place bank details, current account and correspondent account, name and BIC of the bank.
Step 4.
We post your company’s contact information: telephone numbers with city code, postal address with zip code, email and address of a page or website on the Internet.
When you are finished entering data, do not forget to separate the header from the main text with one solid line.
Tips for formatting text on your organization’s letterhead:
- As per modern business standard, the date format should be digital 08/01/2017;
- The "Addressee" field is filled in in the following order: company name, position, initials and surname of the recipient.
- Initials must be placed before the surname - A.E. Petrov, but not Petrov A.E..
- The addressee's position and surname are given in the dative case, i.e. answers the question "Who?"
- It is always necessary to indicate the title of the business paper: “Invitation”, “Notification”, “Claim”, “Demand”, etc.
- At the end of the letter it is necessary to indicate not only the surname and initials of the person who composed it, but also his position.
- Only state organizations have the right to use the state symbols of the Russian Federation; private companies are prohibited from doing this.
Sample letterhead of an organization
Conclusion
Since there are no legal regulations regarding an organization’s letterhead, each company can develop it to its own taste, guided solely by business ethics. However, keep in mind that a well-written, well-designed and printed on expensive paper form will say much more about your company than dozens of empty advertising phrases. A corporate logo designed by a professional designer will increase the recognition of your company and emphasize its status.
A letter written in a strict business style gives the message an official status and facilitates the subsequent processing and storage of documentation coming from your address. At the initial stage of a company’s development, when business reputation is at the stage of formation, and the costs of large-scale promotion are still very limited, the style of business letters plays a decisive role in the formation of a business image.
This article will describe the principles of creating a letterhead using the Office Word word processor. First, let's look at the definition of letterhead.
A letterhead is a special sheet of paper, usually A4 size. If this is the letterhead of a company, or a firm, an enterprise, then the details of this company are usually indicated on the letterhead. For example, information such as logo, name, contact information and bank details (optional) may be indicated on the letterhead.
Here are examples of several letterheads:
In my opinion, the second letterhead is too conspicuous and will distract the person who will read the information in the document.
Let's get started creating your letterhead. Let's take the first example form as a sample. We will use Office Word. First, open it and create a new document:
To create the form and place the details, we will use the header and footer fields. Let's open the header for editing. To do this, double-click at the top of the sheet in the indicated area:
After opening the header for easy editing and placement of data, add a table consisting of one row and 2 columns. This can be done using the menu "Insert" → "Table" from the "Tables" section:
Next, we will place the company logo in the left cell, and information about the company in the right and give the details alignment to the left. To insert an image, use the “Insert” → “Drawing” tool from the “Illustrations” section:
After that, format the details to your taste and remove the display of borders from the table. To do this, select the entire table by clicking on the "Arrow" icon:
Now start filling out the bottom of the letterhead. If you haven't closed footer editing, then start filling out the footer. If you have closed editing headers and footers, then simply double-click at the bottom of the page in the highlighted area:
In the footer, we will display the company details. Let's add a phone number, website and email address:
Now we can add some graphic design for our form. Let's go to the header again. In the Insert tab, select Shapes → Rectangle. And place a rectangle in the header. Right-click on it and select “Send to Back” → “Place Behind Text”:
Stretch it across the entire header and footer area, and then move on to formatting it. Set "Shape Outline" to "No Outline". Go to "Shape Fill" → "Gradient" and select settings approximately as in the example:
This is what the corporate letterhead turned out to be:
In the example, I split the window to show both the top and bottom parts at once. Also, do not pay attention to the dullness of the colors and text in the headers and footers; this happens when you switch to document editing mode. Everything will be clearly visible when printed.
Now you have learned how to create your own letterhead. Try and experiment with other meanings and shapes, because a letterhead is like the face of a company.