Calendar with work schedule 1 3. Salary calculation. Remuneration systems. How to calculate salary for shift work

An employee shift schedule helps organize the work process during shift work. But you need to know how to calculate it correctly so that it does not cause confusion.

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Shift work is often used in organizations with a continuous production process. Also, 24-hour activities are carried out by some service enterprises.

In any case, to organize the work of employees, it is necessary to draw up a work schedule. At the same time, it is important to calculate it correctly so that there is no confusion during the labor process.

Highlights

First of all, the need for a shift schedule is required for the proper organization of the work and rest schedule of each employee.

Using it, you can visually systematize all shift data. Any organization with a shift work schedule has its own individual schedule.

In this case, the direction of the enterprise’s activity and the type of products produced do not matter. However, some standard requirements apply to any schedule.

Definition

The work schedule is a separate document or an appendix to the collective agreement.

To correctly draw up a work schedule, the duration of the labor process should be taken into account.

For example, if the activity occurs in only one shift, then the schedule approaches a working day of eight hours with an hour lunch break. The specifics of the work, its features and nuances should be taken into account.

Every aspect must be carefully analyzed. The shift schedule must comply not only with the needs of the enterprise, but also with legal regulations.

Purpose of the document

The purpose of any work schedule is to regulate the activities of the entire team. A correctly drawn up schedule reflects the specifics of labor and the requirements of the Labor Code of the Russian Federation.

The schedule determines the number of working days, weekends and lunch breaks. If necessary, changes to the schedule are allowed.

The frequency of changes is determined by management, but the schedule can be changed no more than once a month. Several options are used to correctly draw up a schedule.

Each of them has both advantages and disadvantages. The choice of the most suitable work schedule is the direct prerogative of management.

There are such types of shift schedules as:

Shift schedule	It is considered most suitable for organizations with a 24-hour work schedule. In this case, employees are expected to work in shifts. This helps ensure continuity of the production process
Moving chart	Suitable for use by enterprises in which employees often have to work on weekends and travel to. With such a schedule, employees independently decide when it is most convenient for them to work and in what mode
Weekly chart	At the same time, employees must work a strictly defined number of hours per week; employees individually agree with management on the work schedule

Current standards

In order for the organization's activities to be carried out continuously, it is necessary to draw up a shift schedule. But it is necessary to take into account the norms of the Labor Code.

It is required to correctly determine the duration of working hours for each employee. You will also need to calculate the required number of employees for each shift.

The shift schedule is developed in accordance with the provisions of Article 103 of the Labor Code of the Russian Federation. The employee is immediately introduced to the existing schedule.

The condition for shift work is prescribed in the internal regulations of the organization. This condition is included as a separate clause in the employment contract.

The manager has the right to change the schedule at any time. Moreover, each employee must be notified of upcoming changes at least a month in advance.

When drawing up a work schedule, you need to take into account some legal requirements:

If the employee's working day is twelve hours	Then the total amount of working time per week cannot exceed forty hours. According to the employer, the employer is free to use any schedule, provided that work alternates with rest. The duration must be at least forty-two hours per week
Based on the length of the night shift	Should be an hour shorter than the daytime. If this hour is used for work, then it must be paid at double the rate. Night hours must also be paid twenty percent higher than the daytime hourly rate.
Length of shift before a public holiday	Must be reduced by an hour, which requires . If reduction is not possible, the hour worked will be paid twice
In accordance with Article 103 of the Labor Code, it is impossible	For the same employee to work two shifts in a row without proper rest. So if the length of the shift is twenty-four hours, then the next day should be a day off
With an eight or twelve hour work day	It is possible to extend the duration of a shift only in exceptional cases. For example, a technical accident occurred at the enterprise, there is no one to replace the employee, etc.
With a three-shift work schedule	Required to alternate shifts every week

The procedure for creating a working schedule for employees

You can create a work schedule manually or using special software.

If the organization has a small staff, then you can draw up a schedule on a regular piece of paper using simple mathematical calculations.

If all employees come to work every day and working hours are always the same, then you can do without a shift schedule altogether.

If an organization has a working day of more than eight hours, then it is more advisable to use a sliding schedule with “floating” rest days. The most popular schemes are 2/2 or 3/3.

In some cases, the 7/7 option is used, but this mode is used very rarely. It is believed that already on the fifth day, an employee’s productivity drops significantly due to the accumulation of fatigue.

In order for the above schemes to be successfully applied, the number of employees must be even. In 24-hour establishments, a shift schedule is used.

2 day shifts	2 days off – 2 night shifts – 2 days off
1 day shift	1 night shift – 2 days off

The first option is more convenient because it allows the employee to fully relax. The second method allows you to rest only on the second day; the first day is spent sleeping.

But such a schematic approach is suitable if the majority of the staff are working students. How to correctly draw up a monthly work schedule in a large organization?

If the number of staff allows you to divide it into seven teams, you can use the 5/2 schedule. The work process looks like this:

2 night shifts	from 21.00 to 8.00
1 evening shift	from 18.00 to 22.00
1 day shift	from 16.00 to 22.00
1 morning shift	from 8.00 to 16.00

With this schedule, each employee works forty hours a week. At the same time, during the night period there are two shifts at the same time. You can use the work schedule every other day.

If the number of employees allows, you can organize work in three days. As a rule, such schemes are used in security companies.

But at the same time, we should not forget about the hours of rest required by law during a shift. This means that at least one “extra” employee must be on shift.

Required data

When drawing up a work schedule, you should consider how many hours each employee works and the total length of the working day.

It is necessary to take into account the specifics of the organization’s activities and the structure of the working day. Each factor should be considered individually in order to maximize its importance when creating a schedule.

If an employee is hired on a shift basis, then all the nuances of the work process should be immediately discussed.

A correctly drawn up work schedule must comply with the conditions specified in or annex to it.

In general, to create a schedule you will need:

organization documents;
acting ;
applied production calendar;
calculator;
Labor Code;
form .

Who should compile

Drawing up a work schedule in an organization is the responsibility of labor specialists. The management of the enterprise should also be directly involved in the process.

You need to understand that a well-drawn schedule will help you outline the rhythm and style of production activities for several years in advance.

After the schedule is drawn up by an employee of the HR department or another responsible employee, its certification is required.

The manager must familiarize himself with the schedule and then certify it with his signature. In this case, the position of the manager and his personal data are indicated.

Approval of the work schedule is the responsibility of the organization's general director. He is obliged to endorse the schedule. The resolution must contain the name of the position, personal data, date, signature.

You need to draw up a work schedule in advance. According to the law, each employee must familiarize himself with the schedule one month before it comes into force.

If a shift schedule is introduced in an organization for the first time, then employees should be familiarized with the schedule two months before the start of its use.

Sample document

There is no standard template for drawing up a work schedule. Consequently, organizations, when planning an operating mode, can develop a sign, template or other acceptable form on their own.

But it must certainly contain the following required details:

full and abbreviated name of the organization corresponding to the constituent documents or full name. individual entrepreneur - indicated in the upper left corner, all other information is indicated below;
name of the document;
validity period;
name of the structural unit for which the schedule was developed.

After completing the document header, you can start creating a table:

Draw a table	The serial number is written in the first column, the employee’s personal data and position are written in the second, and the employee’s personnel number is written in the third.
Schedule the month by numbers	By allocating a separate column for each working day
Make a separate column for reference	After approval of the schedule, workers must sign and date
Determine the required number of shifts	Necessary for process continuity, and the duration of each shift
Calculate the number of employees	Every shift
Schedule working days for all employees	To do this, it is first advisable to assign a symbol to each shift

The process of compiling programs specially designed for this greatly facilitates the process.

For example, using a program based on Microsoft Excel, you can create a schedule for the year ahead, as well as a production calendar for any year. To create a schedule, you can set any work scheme.

Frequently Asked Questions

When drawing up a work schedule, especially if this is done for the first time, many questions often arise.

This is probably why it is worth noting points that require special attention:

compliance with labor laws;
specifics of activity;
individual approach to employees;
peak periods of working hours when a break is most appropriate;
the organization’s operating hours, since working days may also include holidays;
eliminating processing, which will save on labor costs;
choosing the most appropriate schedule;
taking into account the opinions of the employees themselves.

How to create a work schedule for 5 people

In most cases, when working in shift mode, it is recommended to have an even number of workers. But what if a small organization employs five people?

After all, it is important that each employee works the same amount of time. As an example, we can consider a situation where an enterprise employs five people.

The working week consists of six days. Sunday is a common day off for everyone. Each employee is assigned an individual serial number, from 1 to 5.

The workflow will look like this:

Monday	1,3,5
Tuesday	1,2,3,4,5
Wednesday	1,2,3,4
Thursday	1,2,3,4,5
Friday	1,2,3,4,5
Saturday	2,4,5

With this approach, each employee will work five days per week.

If in three days

To draw up a work schedule every three days, you should initially determine the norms of working hours using the production calendar.

In this case, it is necessary to exclude from the calculation the annual salary due to employees.

Calculate the number of hours per year	For which the work schedule is drawn up. Why is a forty-hour work week taken into account? The number of weeks in a year is determined and multiplied by forty
Determine the duration of the vacation	Each employee in hours. Forty must be multiplied by the number of weeks in twenty-eight days. That's one hundred and sixty hours
Subtract the amount of vacation from the number of annual hours	Divide the result by twenty-four (hours in a day). Get the number of working days per year
The number of calendar days in the accounting year is divided by the number of working days	The result will show the required number of employees for the one-day/three-day mode

draw a graph;
enter serial numbers, personal data and write down the dates of the month;
determine the dates of return to work for each employee, observing the sequence of days off;
familiarize employees with the schedule a month before implementation.

It may seem incredible, but often the success of an organization depends on a properly designed work schedule.

When determining the potential of an enterprise, the literacy of the operating mode occupies one of the dominant positions.

To obtain the greatest efficiency, experienced managers try to pay maximum attention to the schedule of production activities.

Attention!

Due to frequent changes in legislation, information sometimes becomes outdated faster than we can update it on the website.
All cases are very individual and depend on many factors. Basic information does not guarantee a solution to your specific problems.

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Calculation of shift work schedule

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Are you a leader?
Do your employees work in shifts?
Do you need to create a new work shift schedule for your employees?
Don't have time to create a shift schedule manually?
Do you need to comply with the Labor Code and at the same time assign the required number of employees per shift?

The proposed program will help you create a 2-2 shift schedule, a 3-3 shift schedule, a 5-2 shift schedule, or any other work schedule taking into account your needs. Plan the number of personnel in each shift in compliance with the Labor Code requirements! According to the Labor Code of the Russian Federation, the length of the working week cannot exceed 40 hours. To ensure compliance with the requirements of the Labor Code, it is necessary to draw up a correct work schedule for employees.
Full version for automatic calculation of work schedules for up to 40 people.

Work shift schedule

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Timesheet and work schedule program

Supported;

Software for forecasting staffing needs: To order;
Shift schedules for teams: Not supported;
Working with the program on mobile devices: Not supported (a regular PC is required, a laptop is not recommended);
Manual (semi-automatic, interactive, etc.) scheduling mode: Not supported;
The requirement “Strictly 40 hours per week” in automatic mode: Not supported, since it contradicts the principle of optimality;
National holidays: Not supported, since potential users of the program work on holidays;
Scheduling the start and end of lunch breaks and rest times: Not supported;
Availability of user manual: Only about 82% done (Work is ongoing and ongoing.

Program "calculation of work schedules"

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Availability of help files: Not yet (will be done after the user manual);
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Shift work schedule calculation program download

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Now your work schedule is always at hand.

Introduction:

One of the main problems of everyone who works on a shift schedule is to obtain and have a list of shifts at hand. An application called " Shift calendar"was created just so that you can always have at hand a shift schedule not only for yourself, but also for three more people, while all the information is displayed in a convenient form.

Functional:

Immediately after launch, a calendar appears in front of you and your first action will be to click on the Menu button and select Help. In the window that opens, read very carefully about the basics of using the application. After that, first of all, press the menu button and select Days. In it you can create templates for your working days, choosing not only the appropriate name, but also the beginning of the end of the work shift and the color in which the day will be displayed on the calendar. In total, you can create 30 templates, which is enough to fill your mind. After creating the templates, you need to create the graphics. To do this, press the Menu button and select Charts. Then set the date for the first day, then select the type of day you want to create from the drop-down menu and click on the New button. If you want to change a day that has already been created, select the desired template from the drop-down menu, then click on the day you want to change and click the Edit button. After creating a schedule, it will automatically be superimposed on the calendar.

Results:

In the settings, you can enable additional schedules, as well as set an alarm clock, if necessary. Let's summarize: " Shift calendar" is a very convenient and easy-to-use application that will allow you to create a schedule once and use it constantly. Enjoy using it!

There are many areas of employment for citizens, including in those enterprises and companies where downtime cannot be tolerated. Because of this, it is necessary to define work in shifts so that the functioning of the company does not stop. The shift schedule has its own nuances and differences from the usual one.

Shift work

Shift work is a necessity for businesses where the production process must run continuously to maintain smooth operations and generate income for the company. When workers work shifts, this affects:

product quality;
quantity of products;
efficiency of the equipment used;
volumes of trade turnover.

Uninterrupted industrial process allows reach the required daily requirement, but no person can work 24 hours a day without breaks, which is why there is a need to create shifts.

In order to introduce a shift schedule, it is necessary to draw up a schedule based on the requirements of the trade union. This need is spelled out in Article No. 103 of the Labor Code of the Russian Federation.

When creating a collective agreement, a work schedule must be attached to it.

The schedule should be drawn up according to the following points:

the working hours for one employee cannot exceed the standards established by the state;
some citizens have the opportunity to work under a special regime;
on a holiday, the employee’s daily work rate is reduced by 1 hour. If the enterprise works continuously, then this hour is compensated by increased pay, or the rest time is increased;
at night, the employee’s workload is reduced by 1 hour;
the employee should not work two shifts in a row;
Continuous rest for each employee must exceed 42 hours per week.

But most production companies cannot afford to provide the required periods of rest, which is why the limit set by the state is exceeded.

If the company does not have the ability to change this, then the best solution is to summarize working hours. Such limits will be established within the enterprise, which is permitted by Article 104 of the Labor Code of the Russian Federation.

How is it different from normal

The differences can best be seen with a visual example.

Shift work assigns employees to shifts, for example, into two: the first is from 09:00 to 21:00, and the second is from 21:00 to 9:00. The size will depend on the number of shifts and whether the enterprise has a break. This type of chart is also called a moving chart.

Shifts will be compiled in accordance with the norms of the Labor Code of the Russian Federation, since no special procedures for determining regimes are provided for in the legislation.

Work 2/2, 12 hours a day - a rotating schedule.

Since the document is drawn up by the enterprise itself, each the employee must read and sign local regulations, which determine the order of work. The absence of a signature will indicate that the citizen was not familiar with or agreed with the requirements provided.

When drawing up a schedule, they most often refer to Article 103 of the Labor Code of the Russian Federation, where you can find information about acceptable work periods. The main thing is to familiarize employees at least a month in advance about the transition to the changed system. The notification period can be changed, for example, reduced to two weeks, if there is a corresponding clause in the local act. This document will have full legal force, since it is drawn up in accordance with legislative acts.

If an employee has any complaints against the employer regarding the schedule and shifts, then he may contact the appropriate authorities, based on the lack of standards that could regulate the conditions of a sliding schedule at the legislative level. A positive turn for the applicant will be accepted if the court is provided with evidence of the lack of information about the conditions of the shift schedule in the employment contract.

In order for work on a sliding scale to take place in accordance with the verified terms of the employment contract and management acts of the enterprise, it is best to introduce summarized recording of working time. This will help avoid non-compliance with daily or weekly work quotas. The main thing when drawing up such a schedule is to take into account the period so that it collects information on time worked in accordance with the necessary conditions without any shortcomings or rework.

Citizens often work according to the “in two days” scheme and similar. This regime cannot be called rolling, since the employee fulfills his obligations within 24 hours.

Shift work means having shifts that alternate within one day. The legislation does not establish a special schedule that can be followed when drawing up the work schedule.

There are also nuances in the area of payment for work on a shift schedule. Regular hours are paid at the end of the work week, including weekends. And if a person works in shifts, then his rest may fall on weekdays, and during the weekend he will be busy at the enterprise. A particularly common situation is when an employee completed overtime tasks that deviated from the norm, or was unable to achieve the minimum goal.

To take into account all these nuances, it is necessary to compare the actual hours worked and the hours for the accounting period that were recorded in the standards. Processing must be paid, according to the Supreme Court of the Russian Federation.

Drafting rules and sample

The form is a document that consists of three consecutive parts:

Hat includes:
- Title of the document.
- Date, place of creation.
- A number valid within the company.
- Period of validity of the schedule.
The main block includes:
- Full name of the employee.
- Date of signing.
- Shift number.
- Information about the weekend.
Notes on the opinions of employees and their signatures.

The document must be available for approval of the developed schedule by the manager or manager. The fields must include your full name and position. The place where this data is entered is not regulated; the main thing is its availability.

The main block table can be supplemented with any columns if they help make the document more convenient or informative. Below the table there should be a full transcript of all the information provided.

The sample document is suitable for recording any form of shift work, even for 12 hours, even according to the “every other day” system. You can create it for any period of time, from a couple of weeks to several months.

Calculation of shift schedule

determine the summarized accounting of working hours;
reflect work during the day and at night;
take into account legal regulations on rest, allotted time for meals, and so on;
Time records must be kept for each employee individually.

All data can be recorded using the example provided in the table above. Particular attention must be paid to the rule of 42 hours of uninterrupted rest provided weekly.

As an illustrative example. The turner has a summarized work time record for two weeks; he works 11 hours a day according to the 2/2 scheme. This means that in 14 days he must work at least 77 hours to fulfill the plan. But the turner exceeded the norm and worked 80 hours. Then the accountant must make calculations based on an hourly rate of 200 rubles:

salary for work done

80 x 200 = 16,000 rubles

processing amounted to

80 – 77 = 3 hours

the employee worked during the accounting period

80 / 11 = 8 days

calculation coefficient:

3 / 8 = 0.375 hours/day

surcharge amount:

200 x 3 x (1.5-1) = 300 rubles

total salary:

16,000 + 300 = 16,300 rubles

Should also bonuses are awarded for working shifts on holidays. The standard minimum odds are two. If the employer wishes to independently increase the amount of payments, then he can do this without limiting the maximum amount. All holidays included in the list of paid ones can be found in Article No. 112 of the Labor Code of the Russian Federation.

Information on any payment, including holiday supplements, must be transferred to the company’s local act to reflect the transfer of funds. Holidays start at 00:00 and end at 24:00, this must be taken into account when determining the work schedule for employees and assigning additional pay.

This video contains detailed instructions on how to maintain and fill out a shift schedule.

Formation of a shift schedule is in many cases one of the main conditions for the uninterrupted operation of an enterprise or organization.

FILES

When does a shift work schedule apply?

A shift schedule is a fairly common phenomenon. It is used in a variety of industries, most often in companies with a continuous round-the-clock production cycle - the need for its use here is due to the fact that equipment downtime is unacceptable, because they lead to system failures and significant financial losses. But regular, timely replacement of personnel leads to an increase in the volume of output, improved labor productivity and, as a result, greater profits.

Also, a shift schedule is common in other areas, for example, in medical institutions, security structures, firefighters, gas services, rail and transport transportation, air travel, etc.

Number of shifts and workers in them

The number of shifts depends on the characteristics of the organization. This can be two, three or even four shifts per day. Each shift works for a certain period of time - from three to four hours to twelve.

Individually and the number of workers in one shift. This can be one person or even several dozen (the upper threshold is not limited).

Why do you need a shift schedule?

The shift schedule is one of the most important internal documents of the company.

Based on the schedule, employees' working hours are recorded and their wages are subsequently calculated.

Thus, it relates not only to methods of organizing work at an enterprise, but is also a serious accounting form.

We must not forget that if the company provides for shift work, then the availability of the schedule is necessarily checked by government supervisory structures (for example, the labor inspectorate and the tax service). The absence of this document may result in the imposition of an administrative penalty on the enterprise and its management in the form of a fairly large fine.

Legislative regulation, mandatory conditions

The shift schedule is regulated by law, namely Art. 372 of the Labor Code of the Russian Federation (Part 3 of Article 103 of the Labor Code of the Russian Federation). When introducing it into an organization, it is required to strictly comply with the norms and conditions of the above section of the Labor Code of the Russian Federation.

The rules for operating in this mode are spelled out here quite thoroughly and clearly. There is no point in listing them in this article, but some simply need to be emphasized:

the weekly working hours in the sum of all shifts should not exceed forty hours;
every shift people should be given a lunch break (its duration is determined individually - from 30 minutes to 2 hours);
employees must be provided with uninterrupted rest for 42 hours every week;
the employer is obliged to indicate to employees that it is inadmissible for them to perform their duties in two shifts in a row (except in emergency cases) - and strictly monitor this.

If an organization feels the need to use a shift schedule for different categories (positions) of employees, then for each of them the duration of the shift can be determined separately (such situations occur in transport companies - one work mode is used for drivers, another for dispatchers, and another for service personnel). third).

When creating a schedule, one more important point should be taken into account - if most of it falls at night, then the shift should automatically be reduced by an hour.

All other working conditions must also comply with the law, including in matters relating to the payment of wages, provision of sick leave, vacation, etc.

What is not considered a shift schedule

Some personnel officers mistakenly believe that the work schedule is a day after two/three, two days after two, etc., refers to shift work. If you carefully read the labor legislation of the Russian Federation, it turns out that this is not so. A group of workers, performing their job duties during one day and being replaced by others the next day, works in a regime fixed within the enterprise, but there is no clear procedure for developing such a regime, its coordination and approval.

Some points regarding payment

The calculation of remuneration for a shift schedule is somewhat different from the standard one. The specificity here is that the number of working hours according to the regime established at the enterprise may differ from the norm established by law, both in the direction of increase and decrease (the so-called planned overtime or underwork).

To ensure that there are no errors in salary calculations, at the end of the accounting period, the following parameters should be reconciled: the number of working hours in accordance with the norm and their number, based on real indicators. If, when comparing, the second indicator is greater than the first, you will need to calculate and pay the employee extra for overtime.

If an employee’s shift falls on a day off, then it is paid as usual (this is justified by the peculiarities of the shift conditions). If he is forced to work on a holiday (state non-working days are specified in the Labor Code of the Russian Federation), then he must be paid at the appropriate standard rate, i.e. in double size.

Consolidating the work order

If the management of an enterprise decides to use a shift work schedule, it must enshrine this norm in its accounting policies, or more precisely, in its Internal Regulations.

If the company has a trade union cell, these Rules, including those regarding shift work, must be approved by its representative. A five-day period is allotted for interaction with the trade union - during this period, trade unionists must either approve the Rules presented to them or challenge them with evidence.

It is also possible to establish the use of a shift schedule in a collective agreement.

In addition to the internal regulations and the collective agreement, the clause on shift work must be spelled out in sections of individual employment contracts with employees, indicating the number of hours per shift and other parameters.

The process of creating a shift schedule

The first practical stage in implementing a shift schedule is an order for its creation, issued on behalf of the director of the organization. It contains instructions to create a shift schedule, period, responsible person and other necessary information.

Sample order for approval of shift schedule

The schedule is formed in advance - at least thirty days before the start of the shift.

Each employee mentioned in the document must be familiarized with it against signature. Thus, he indicates that he agrees with this mode of operation.

After development, coordination and final approval, the schedule will be binding both for the management of the enterprise and for the employees designated in it.

For what period is the form drawn up?

The shift work schedule can be formed for any period of time. As a rule, the period for which this document is drawn up is indicated in the company’s regulations. Most often, schedules are drawn up for one month. Each time a new schedule must be approved in accordance with the established procedure.

Is it possible to change the information in it?

Changes to the approved shift schedule are allowed, but only as a last resort and in compliance with certain rules.

Firstly, if changes occur at the initiative of the employer, he must notify his subordinates in advance about them and obtain their written consent - without them, making changes legally will be problematic.

If one of the employees asks to change the shift schedule, he must draw up a special application addressed to the manager. The application must indicate the reasons for the request (it must be respectful with appropriate written justifications), then the consent of the other employees to whom the document concerns must be obtained. If colleagues and management managed to reach a compromise, a new order is formed, on the basis of which the necessary adjustments are made to the schedule.

Is it possible to change shifts without making changes to the shift schedule?

Sometimes situations occur at enterprises when employees change shifts without prior notification to management. This is categorically unacceptable.

For such a replacement, management has the right to impose disciplinary sanctions on subordinates.

And in the case of more than one violation of labor discipline (and this is the category these offenses fall into), even dismiss the offenders.

Who draws up the document

The direct task of drawing up a shift schedule can be assigned either to a specialist in the personnel department, or to the head of a structural unit, or to the secretary of the organization. The main condition that the contractor must comply with is to take into account legal norms, the interests of the enterprise and employees.

In this case, after formation, the document must be submitted for signature to the head of the department and the director.

How to coordinate with employees

The shift schedule must be agreed upon with employees in advance, as mentioned above - no later than thirty days before the start of the first shift.

Signatures of consent can be placed directly on the schedule itself, or you can make a separate sheet for this.

If the second option is chosen, then you need to make a table on the approval sheet, enter all the employees there and collect their autographs (with the date they were signed). This document will be an official attachment to the shift schedule.

Features of the formation of a shift schedule, general information

If you are tasked with creating a shift schedule, and you have no idea how exactly it is formed, read our recommendations - they will give you an accurate idea of this document. Also check out the example of filling it out - based on it you can easily create your own form.

Before moving on to a detailed description of the schedule, we provide general information about the document. Let's start with the fact that there is no unified form of the schedule. This means that it can be written in free form or according to the model approved in the accounting policy of the organization. In this case, the method of forming the form must be reflected in the company’s regulations.

Regardless of which scheduling method is chosen, the document must contain a number of mandatory data:

company details;
information about the place and time of compilation;
the schedule itself.

The form must be certified by several persons. Firstly, by those employees in respect of whom it was formed, secondly, by the head of a structural unit and, thirdly, by the director of the company.

It is not necessary to certify the form with a seal - this should be done only when such a condition is in the company’s local documentation.

The schedule can be drawn up on a simple blank sheet of paper (preferably A4 format) or on the organization’s letterhead (if such a requirement is established by management). You can write it manually or on a computer (with mandatory subsequent printing).

How to take into account the shift schedule

All schedules developed at the enterprise are subject to mandatory registration in the appropriate accounting journal. After carrying out all the necessary procedures with them (development, coordination, approval, familiarization), they are transferred for storage to the company’s HR department. Here they are filed in a separate folder with other similar documents. Access to the place of their detention for unauthorized people should be limited.

The duration of their storage is indicated either in local acts of the organization, or is established by the legislation of the Russian Federation (but not less than five years). After the expiration of this period, the schedules can be disposed of in compliance with the procedure established by law.

Sample shift schedule

Before you start filling out the form, you should roughly divide it into three main sequential parts.

The first is the beginning, or, as it is also called, the “hat”. This includes:

title of the document;
date, place of its formation;
number (according to the internal document flow of the enterprise);
the period for which the schedule is drawn up (week, month, year, etc.).

You can enter this data either in the middle of the document, or on the left or right - it doesn’t matter. The only thing that should be taken into account is that right there, at the top, several lines are allocated for approval of the schedule by the head of the organization (his position and full name must be entered here).

Below is the main block. It is usually presented in the form of a table. It includes step by step:

Full name of the employee;
date;
the number of the shift on which he will go to work;
information about days off.

You can supplement the table with other columns (for example, about an employee’s personnel number, etc.). Under the table, it is necessary to provide a breakdown of the information included in the schedule, including the number of shifts, the number of workers involved in them, the duration of each shift (in hours), as well as the symbols included in the schedule.

Next, you should mark that the opinions of the employees included in the document have been taken into account and collect their signatures. If signatures are placed on the approval sheet, then its presence must be indicated in the shift schedule, indicating it as an attachment to the main document.